Document background
Club Minutes (Vereinsprotokolle) are essential documents in German association law, required under the German Civil Code (BGB) for documenting official meetings and decisions of registered associations (eingetragene Vereine - e.V.). These minutes serve multiple purposes: they provide legal proof of decisions made, ensure transparency in association governance, and serve as historical records of the organization's development. The document must be created for all general assemblies, board meetings, and other official association meetings where binding decisions are made. Club Minutes must include specific information such as attendance records, voting results, and resolutions passed, and they must be signed by the authorized persons (typically the secretary and president) to be legally valid. These documents are particularly important for interactions with the registration court (Registergericht) and may be required for tax purposes or during legal disputes.
