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Field Trip Waiver

Field Trip Waiver Template for Switzerland

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Key Requirements PROMPT example:

Field Trip Waiver

"I need a Field Trip Waiver for an international school in Switzerland, covering a 5-day skiing expedition in March 2025 for students aged 14-16, including overnight accommodation and special provisions for winter sports activities."

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Document background
The Field Trip Waiver is an essential legal document used in Swiss educational settings when organizing off-site educational activities and excursions. This document becomes necessary whenever students participate in school-sponsored activities outside the regular school premises, whether these are day trips or extended excursions. The waiver must comply with Swiss federal law, particularly the Swiss Code of Obligations and relevant cantonal education regulations, while balancing the school's need for liability protection with parental rights and student safety. It typically includes comprehensive information about the activity, risk acknowledgments, consent provisions, medical authorizations, and emergency procedures. The document serves both as a protective measure for educational institutions and an informative tool for parents/guardians, ensuring transparent communication about all aspects of the field trip.
Suggested Sections

1. Participant and Guardian Information: Details of the student participant and their legal guardian(s), including contact information

2. Activity Description: Detailed description of the field trip, including date, location, duration, and planned activities

3. Risks and Safety Measures: Clear outline of potential risks associated with the activity and safety measures in place

4. Medical Authorization: Authorization for emergency medical treatment and disclosure of relevant medical conditions

5. Release of Liability: Waiver of liability claims against the school/organization, within limits permitted by Swiss law

6. Behavioral Expectations: Expected conduct during the field trip and consequences of misconduct

7. Emergency Contacts: List of emergency contact information for both school officials and parent/guardian

8. Consent Declaration: Explicit declaration of understanding and agreement, with space for signatures

Optional Sections

1. Transportation Details: Include when transportation is provided by the school/organization, detailing arrangements and associated waivers

2. Photography Consent: Optional section for permission to photograph/video participants during the trip

3. Insurance Information: Section detailing additional insurance requirements or recommendations, if applicable

4. Special Needs Accommodation: Include when participants require specific accommodations or assistance

5. Cost and Payment Information: Include when the field trip involves fees or costs to be covered by participants

6. Cancellation Policy: Include when there are specific terms regarding cancellation and refunds

Suggested Schedules

1. Trip Itinerary: Detailed schedule of activities and locations

2. Equipment List: List of required and recommended items participants should bring

3. Medical Information Form: Detailed form for relevant medical information and conditions

4. Emergency Protocol: Step-by-step procedures for various emergency scenarios

5. Contact Information Sheet: Comprehensive list of all relevant contact numbers and addresses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Education

Tourism

Recreation and Sports

Youth Services

Cultural Organizations

Non-Profit Organizations

Outdoor Education

Special Education

Private Schools

Public Schools

Relevant Teams

Legal

Administration

Risk Management

Educational Operations

Student Affairs

Compliance

Safety and Security

Program Management

Field Operations

Relevant Roles

School Principal

Educational Coordinator

Legal Counsel

Risk Management Officer

Field Trip Coordinator

Teacher

School Administrator

Education Director

Activities Coordinator

Compliance Officer

Safety Officer

Program Manager

Student Affairs Manager

Educational Tour Guide

Industries
Swiss Code of Obligations (OR) Art. 19-20: Fundamental provisions on contract validity and limitations, particularly relevant for waiver agreements
Swiss Code of Obligations (OR) Art. 27: Provisions on protection of personality rights, limiting the extent to which rights can be waived
Swiss Civil Code (ZGB) Art. 301-302: Parental authority and responsibility provisions, crucial for consent in activities involving minors
Federal Act on Package Travel: Relevant when field trips involve transportation and accommodation arrangements
Swiss Civil Code (ZGB) Art. 16: Capacity to act and age of majority provisions, important for determining validity of consent
Cantonal Education Laws: Local regulations governing school activities and excursions (specific provisions vary by canton)
Swiss Code of Obligations (OR) Art. 41: General principles of tort liability, relevant for understanding scope of potential liability
Federal Act on Data Protection (FADP): Relevant for handling personal information in the context of field trip documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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