Business Complaint Letter Template for Switzerland

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Key Requirements PROMPT example:

Business Complaint Letter

"I need a Business Complaint Letter under Swiss law to address recurring quality issues with IT equipment supplied by TechCorp AG since January 2025, requesting either immediate replacement of defective items or full refund of CHF 50,000."

Document background
The Business Complaint Letter is a crucial document in Swiss commercial relationships, used when one business entity needs to formally address issues with another entity's products, services, or business conduct. This document type is particularly important in Switzerland's precise and formal business environment, where proper documentation and clear communication are essential. The letter must comply with Swiss commercial law, particularly the Swiss Code of Obligations (OR), and should be drafted with consideration of potential legal proceedings. It typically includes detailed documentation of the issue, reference to any prior communication, specific remedy requests, and relevant supporting evidence. The Business Complaint Letter serves as both a formal notification of grievance and a potential precursor to legal action if the matter remains unresolved.
Suggested Sections

1. Sender's Details: Full business name, address, and contact information of the complaining party

2. Date: Current date formatted according to Swiss business standards (DD.MM.YYYY)

3. Recipient's Details: Full business name, address, and relevant department/contact person of the party receiving the complaint

4. Subject Line: Clear indication that this is a formal complaint, including any relevant reference numbers

5. Introduction: Brief introduction identifying yourself and your business relationship with the recipient

6. Complaint Details: Detailed description of the issue, including relevant dates, transactions, and specific problems

7. Impact Statement: Description of how the issue has affected your business operations or caused damages

8. Desired Resolution: Clear statement of what action you expect the recipient to take to resolve the issue

9. Closing: Professional closing statement including deadline for response and your contact information

Optional Sections

1. Previous Communication Reference: Include when there have been prior attempts to resolve the issue, summarizing previous correspondence

2. Legal Framework: Include when specific Swiss laws or regulations have been violated, citing relevant legislation

3. Cost Breakdown: Include when financial compensation is being requested, detailing specific costs and losses

4. Mediation Proposal: Include when suggesting alternative dispute resolution methods before legal action

5. Deadline Extension: Include when granting additional time beyond standard response periods

Suggested Schedules

1. Documentation of Issue: Copies of relevant contracts, invoices, delivery notes, or other transaction records

2. Photographic Evidence: If applicable, photos showing product defects or other visual evidence

3. Communication History: Copies of previous relevant emails, letters, or other correspondence

4. Expert Reports: If applicable, technical reports or expert opinions supporting the complaint

5. Financial Records: Documentation of financial losses or expenses incurred due to the issue

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Retail

Manufacturing

Professional Services

Information Technology

Construction

Wholesale Trade

Financial Services

Healthcare

Hospitality

Logistics and Transportation

Real Estate

Telecommunications

Relevant Teams

Legal

Compliance

Operations

Quality Assurance

Customer Relations

Procurement

Risk Management

Administration

Contract Management

Dispute Resolution

Relevant Roles

Chief Executive Officer

Managing Director

Legal Counsel

Compliance Officer

Operations Manager

Procurement Manager

Quality Assurance Manager

Customer Relations Manager

Contract Manager

Risk Manager

Department Head

Business Development Manager

Supply Chain Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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