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Business Complaint Letter
"I need a Business Complaint Letter under Swiss law to address recurring quality issues with IT equipment supplied by TechCorp AG since January 2025, requesting either immediate replacement of defective items or full refund of CHF 50,000."
1. Sender's Details: Full business name, address, and contact information of the complaining party
2. Date: Current date formatted according to Swiss business standards (DD.MM.YYYY)
3. Recipient's Details: Full business name, address, and relevant department/contact person of the party receiving the complaint
4. Subject Line: Clear indication that this is a formal complaint, including any relevant reference numbers
5. Introduction: Brief introduction identifying yourself and your business relationship with the recipient
6. Complaint Details: Detailed description of the issue, including relevant dates, transactions, and specific problems
7. Impact Statement: Description of how the issue has affected your business operations or caused damages
8. Desired Resolution: Clear statement of what action you expect the recipient to take to resolve the issue
9. Closing: Professional closing statement including deadline for response and your contact information
1. Previous Communication Reference: Include when there have been prior attempts to resolve the issue, summarizing previous correspondence
2. Legal Framework: Include when specific Swiss laws or regulations have been violated, citing relevant legislation
3. Cost Breakdown: Include when financial compensation is being requested, detailing specific costs and losses
4. Mediation Proposal: Include when suggesting alternative dispute resolution methods before legal action
5. Deadline Extension: Include when granting additional time beyond standard response periods
1. Documentation of Issue: Copies of relevant contracts, invoices, delivery notes, or other transaction records
2. Photographic Evidence: If applicable, photos showing product defects or other visual evidence
3. Communication History: Copies of previous relevant emails, letters, or other correspondence
4. Expert Reports: If applicable, technical reports or expert opinions supporting the complaint
5. Financial Records: Documentation of financial losses or expenses incurred due to the issue
Authors
Reference Details
Issue Description
Timeline of Events
Breach Description
Impact Statement
Evidence Reference
Previous Communications
Remedial Action Request
Compensation Demand
Response Timeline
Legal Basis
Without Prejudice Statement
Reservation of Rights
Contact Information
Retail
Manufacturing
Professional Services
Information Technology
Construction
Wholesale Trade
Financial Services
Healthcare
Hospitality
Logistics and Transportation
Real Estate
Telecommunications
Legal
Compliance
Operations
Quality Assurance
Customer Relations
Procurement
Risk Management
Administration
Contract Management
Dispute Resolution
Chief Executive Officer
Managing Director
Legal Counsel
Compliance Officer
Operations Manager
Procurement Manager
Quality Assurance Manager
Customer Relations Manager
Contract Manager
Risk Manager
Department Head
Business Development Manager
Supply Chain Manager
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