Audit Acceptance Letter Template for Switzerland

The Audit Acceptance Letter is a crucial document required under Swiss corporate governance practices when a company appoints or reappoints statutory auditors. This document serves as the formal acceptance of the audit engagement and must comply with Swiss legal requirements, particularly the Swiss Code of Obligations (CO) and Swiss Auditing Standards. The letter is typically issued following the company's general meeting where the auditor appointment is approved, or upon initial engagement. It contains essential information about the audit scope, timeline, fees, and confirmation of the audit firm's independence. The Audit Acceptance Letter also establishes the framework for the working relationship between the audit firm and the client company, including specific responsibilities, reporting requirements, and any special considerations for the engagement under Swiss law.

1. Letter Header: Formal business letter header including date, recipient details, and reference number

2. Addressee Information: Full name and address of the company's board of directors or responsible person

3. Subject Line: Clear indication that this is an audit acceptance letter for specified financial year

4. Engagement Confirmation: Confirmation of willingness to serve as statutory auditors and type of audit to be performed (ordinary or limited)

5. Scope of Services: Clear outline of the audit services to be provided and the relevant reporting period

6. Professional Standards Reference: Reference to Swiss auditing standards and legal requirements being followed

7. Independence Declaration: Statement confirming auditor's independence in accordance with Swiss regulations

8. Key Personnel: Identification of key team members and lead audit partner

9. Timeline: Proposed timeline for the audit process and key deliverables

10. Fee Structure Summary: Brief overview of fee arrangement (with details in schedule)

11. Acceptance Request: Request for formal acceptance of the appointment

12. Signature Block: Formal signature section for audit firm representative