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Online Wealth Declaration Form For Public Servants

Online Wealth Declaration Form For Public Servants Template for Canada

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Key Requirements PROMPT example:

Online Wealth Declaration Form For Public Servants

"I need an Online Wealth Declaration Form for Public Servants that complies with Treasury Board requirements for newly hired senior executives in the Department of Finance, with specific sections for international investments and blind trusts, to be implemented by March 2025."

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Document background
The Online Wealth Declaration Form For Public Servants is a mandatory compliance document required under Canadian federal legislation, specifically the Conflict of Interest Act and related regulations. It must be completed by public servants upon appointment, annually thereafter, and when significant changes occur in their financial situation. The form captures comprehensive information about financial interests, assets, liabilities, outside activities, and family members' interests that could potentially create conflicts of interest. This electronic document streamlines the declaration process while ensuring adherence to privacy requirements under the Privacy Act and PIPEDA. It serves as a crucial tool for maintaining transparency and ethical standards within the Canadian federal public service, with different reporting requirements based on position level and responsibilities.
Suggested Sections

1. Personal Information: Declarant's identification details, position, department, and contact information

2. Privacy Notice: Statement about how the information will be collected, used, stored and protected as per Privacy Act requirements

3. Instructions: Detailed guidance on how to complete the form, including reporting thresholds and deadlines

4. Primary Residence Declaration: Details of principal residence and any associated mortgages

5. Assets Declaration: List of reportable assets including investments, properties, and business interests

6. Liabilities Declaration: Disclosure of all debts, loans, and financial obligations

7. Outside Activities: Declaration of external employment, board positions, and volunteer activities

8. Income Sources: List of all sources of income outside of public service salary

9. Family Members' Interests: Disclosure of relevant financial interests of immediate family members

10. Gifts and Benefits: Declaration of received gifts, hospitality, and benefits above reporting threshold

11. Certification: Declarant's attestation of truthfulness and completeness of the declaration

Optional Sections

1. International Assets: Required for public servants with foreign holdings or interests

2. Blind Trust Information: Required for senior officials who have placed assets in blind trust

3. Previous Employment: Required for new public servants or those who changed positions within last 12 months

4. Conflict Mitigation Plan: Required when potential conflicts are identified and need management

5. Post-Employment Obligations: Required for senior officials subject to post-employment restrictions

Suggested Schedules

1. Schedule A - Investment Holdings: Detailed breakdown of stocks, bonds, mutual funds, and other securities

2. Schedule B - Real Estate Holdings: Detailed list of all real property interests excluding primary residence

3. Schedule C - Business Interests: Details of private company ownership and partnership interests

4. Schedule D - Gifts and Benefits Register: Itemized list of reportable gifts, hospitality, and benefits

5. Schedule E - Income Sources Breakdown: Detailed categorization of all non-salary income sources

6. Appendix 1 - Reporting Thresholds: Reference guide for minimum values requiring declaration

7. Appendix 2 - Definitions: Detailed definitions of terms used in the declaration form

8. Appendix 3 - Compliance Guidelines: Reference guide for maintaining compliance with disclosure requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Declarant
Public Servant
Reporting Period
Immediate Family Member
Common-law Partner
Dependent Child
Beneficial Interest
Blind Trust
Controlled Assets
Exempt Assets
Reportable Assets
Material Change
Conflict of Interest
Outside Activity
Private Interest
Public Office
Reporting Threshold
Marketable Securities
Financial Interest
Business Interest
Real Property
Investment Vehicle
Recusal
Divestment
Gift
Hospitality
Liability
Passive Investment
Personal Residence
Deputy Head
Ethics Officer
Compliance Period
Disclosure Requirements
Financial Institution
Investment Portfolio
Non-Public Information
Professional Income
Publicly Traded Securities
Related Person
Significant Value
Clauses
Personal Information
Privacy Notice
Consent
Data Collection
Data Usage
Information Security
Confidentiality
Declaration Requirements
Reporting Obligations
Verification Rights
Update Procedures
Compliance
Attestation
Penalties and Enforcement
Record Retention
Electronic Submission
Amendment Procedures
Access Rights
Conflict of Interest
Disclosure Obligations
Asset Declaration
Liability Declaration
Outside Activities
Family Interests
Gift Disclosure
Information Accuracy
Submission Deadlines
Documentation Requirements
Legal Authority
Ethics Compliance
Relevant Industries

Public Administration

Government Services

Public Policy

Regulatory Compliance

Ethics and Integrity

Human Resources

Information Technology

Legal Services

Financial Services

Public Sector Management

Relevant Teams

Human Resources

Ethics and Compliance

Legal Affairs

Privacy Office

Information Management

Executive Office

Administrative Services

IT Security

Records Management

Policy and Programs

Relevant Roles

Public Servant

Ethics Officer

Compliance Officer

Deputy Minister

Assistant Deputy Minister

Director General

Human Resources Manager

Policy Analyst

Senior Program Officer

Department Head

Chief Financial Officer

Legal Counsel

Privacy Officer

IT Security Manager

Records Management Officer

Executive Assistant

Administrative Officer

Industries
Conflict of Interest Act (S.C. 2006, c. 9, s. 2): Federal law establishing the framework for public office holders to declare assets, liabilities, and activities that could give rise to conflicts of interest
Privacy Act (R.S.C., 1985, c. P-21): Governs how federal government institutions must handle personal information, including collection, use, disclosure, retention, and disposal
Personal Information Protection and Electronic Documents Act (PIPEDA): Sets rules for handling personal information in electronic format and establishes requirements for electronic documents
Public Servants Disclosure Protection Act (S.C. 2005, c. 46): Provides framework for disclosure of wrongdoing and protection against reprisals in the federal public sector
Values and Ethics Code for the Public Sector: Treasury Board policy establishing values and expected behaviors for public servants, including financial disclosure obligations
Financial Administration Act (R.S.C., 1985, c. F-11): Provides framework for financial management and accountability in the federal public service
Public Service Employment Act (S.C. 2003, c. 22, ss. 12, 13): Establishes the framework for employment in the public service, including obligations and responsibilities
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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