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Self Declaration For Police Verification

Self Declaration For Police Verification Template for Canada

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Key Requirements PROMPT example:

Self Declaration For Police Verification

"I need a Self Declaration for Police Verification for our Toronto-based daycare center that complies with Ontario's vulnerable sector requirements, to be used for screening new childcare workers starting from January 2025."

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Document background
The Self Declaration For Police Verification is a fundamental document in Canadian employment and volunteer screening processes, particularly in sectors involving vulnerable populations or sensitive operations. This declaration serves as both an initial disclosure mechanism and a consent form for more detailed background checks. It became increasingly important with the enhancement of privacy laws and standardized background check procedures across Canadian provinces. The document typically requires individuals to disclose any criminal records, pending charges, or relevant legal matters, while also providing consent for verification by appropriate authorities. It's designed to comply with federal and provincial privacy legislation, the Criminal Records Act, and various sector-specific requirements. Organizations use this document as part of their due diligence process and risk management strategies, especially in positions of trust or security-sensitive roles.
Suggested Sections

1. Personal Information: Detailed identification information including full legal name, date of birth, place of birth, current address, and government ID numbers

2. Purpose of Declaration: Clear statement of the purpose for which the police verification is being sought

3. Criminal Record Declaration: Detailed declaration regarding any past criminal convictions, pending charges, or ongoing investigations

4. International Law Enforcement History: Declaration about any interactions with law enforcement agencies in other countries

5. Verification and Authorization: Statement confirming the truth of all declarations and authorizing relevant authorities to conduct verification

6. Privacy Notice: Statement describing how the provided information will be used, stored, and protected

7. Declaration of Truth: Formal statement confirming all information provided is true and complete

Optional Sections

1. Previous Addresses: List of residential addresses for the past 5 years, required when the verification needs historical residence information

2. Employment History: Details of current and previous employment, included when the verification is for employment purposes

3. Character References: Contact information for character references, included when additional verification is required

4. Specific Declarations: Additional declarations required for specific purposes (e.g., working with vulnerable sectors)

5. Travel History: Declaration of international travel history, included when required for comprehensive background checks

Suggested Schedules

1. Appendix A - Identification Documents: Checklist and copies of accepted identification documents

2. Appendix B - Address Proof: List of acceptable address proof documents and attached copies

3. Appendix C - Consent Forms: Additional consent forms required by specific jurisdictions or authorities

4. Schedule 1 - Criminal Code References: Reference list of relevant Criminal Code sections for declaration purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Criminal Record
Police Record Check
Vulnerable Sector Check
Declaration
Declarant
Verification Authority
Criminal Conviction
Pending Charge
Pardon
Record Suspension
Summary Conviction
Indictable Offense
Hybrid Offense
Youth Record
Absolute Discharge
Conditional Discharge
Background Check
Personal Information
Receiving Organization
Law Enforcement Agency
Criminal Records Act
Privacy Laws
Consent
Authorization
Valid Identification
Legal Name
Alternative Name
Position of Trust
Vulnerable Person
International Police Certificate
Relevant Industries

Education

Healthcare

Financial Services

Government Services

Childcare

Senior Care

Security Services

Transportation

Non-Profit Organizations

Technology

Critical Infrastructure

Defense Contractors

Public Service

Legal Services

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Security

Operations

Volunteer Management

Administration

Employee Relations

Recruitment

Background Screening

Relevant Roles

Teacher

Healthcare Worker

Financial Advisor

Security Guard

Childcare Worker

Senior Care Provider

Government Employee

Driver

Volunteer Coordinator

Social Worker

Legal Professional

Banking Officer

Police Officer

Military Personnel

Executive

Human Resources Manager

Compliance Officer

Youth Worker

Healthcare Administrator

Public Service Officer

Industries
Criminal Records Act (R.S.C., 1985, c. C-47): Federal law governing the maintenance and disclosure of criminal records in Canada, crucial for understanding what information can be requested and disclosed in a police verification process
Privacy Act (R.S.C., 1985, c. P-21): Federal legislation that regulates how government institutions handle personal information, including during background checks and verification processes
Personal Information Protection and Electronic Documents Act (PIPEDA): Federal privacy law governing how private sector organizations collect, use, and disclose personal information in the course of commercial activities
Canadian Human Rights Act (R.S.C., 1985, c. H-6): Protects individuals from discrimination based on criminal records and ensures fair treatment during background check processes
Youth Criminal Justice Act (S.C. 2002, c. 1): Specific provisions regarding the handling and disclosure of youth criminal records, which have special protections and limitations
Provincial Police Record Checks Reform Act: Provincial legislation (varies by province) that standardizes the process of police record checks and what information can be disclosed
Provincial Freedom of Information and Protection of Privacy Act: Provincial laws (specific to each province) governing the collection, use, and disclosure of personal information by public bodies
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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