Supplier Declaration Form Template for Canada

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Key Requirements PROMPT example:

Supplier Declaration Form

"I need a Supplier Declaration Form for our technology hardware manufacturing suppliers in Canada, with specific emphasis on export control compliance and controlled goods regulations, to be implemented by March 2025."

Document background

The Supplier Declaration Form is a crucial document in Canadian business operations, designed to establish and verify supplier compliance with various legal and regulatory requirements. This form is typically required during supplier onboarding processes or periodic supplier reviews, serving as a comprehensive self-declaration of compliance with Canadian federal and provincial regulations. The document requires suppliers to provide detailed information about their business operations, certifications, and compliance status across multiple areas including legal, environmental, labor, and quality standards. It helps organizations maintain due diligence in their supplier selection and management processes while ensuring compliance with Canadian regulatory requirements. The form typically includes both mandatory declarations applicable to all suppliers and optional sections that may be required based on the nature of goods or services being provided.

Suggested Sections

1. Company Information: Basic details including legal business name, registration numbers, tax IDs, and contact information

2. Business Profile: Nature of business, years in operation, business structure, and ownership details

3. Compliance Declarations: Mandatory declarations regarding legal compliance, including tax compliance, business permits, and regulatory requirements

4. Ethics and Anti-Corruption: Declarations regarding ethical business practices, anti-corruption policies, and conflict of interest disclosures

5. Health and Safety Compliance: Declarations regarding workplace safety standards and compliance with health regulations

6. Environmental Compliance: Statements regarding environmental regulations compliance and environmental management practices

7. Labor Standards: Declarations regarding compliance with labor laws, fair wages, and workplace policies

8. Quality Assurance: Information about quality control processes and relevant certifications

9. Insurance and Liability: Details of insurance coverage and liability provisions

10. Declaration and Signature: Final attestation of truth and accuracy of provided information, with authorized signature block

Optional Sections

1. Indigenous Business Status: Section for declaring Indigenous ownership status and related certifications, applicable for suppliers identifying as Indigenous-owned businesses

2. Export Control Compliance: Additional declarations for suppliers dealing with controlled goods or technology, required for international trade

3. Small Business Classification: Section for small business qualification criteria and certifications, relevant for suppliers qualifying as small businesses

4. Diversity Certification: Information about diversity certifications and ownership status, applicable for minority-owned, women-owned, or other diverse businesses

5. Security Clearance: Details of security clearances and related certifications, required for suppliers working with sensitive information or restricted access facilities

6. Sustainable Practices: Additional environmental and sustainability commitments and certifications, optional for suppliers with specific sustainability programs

Suggested Schedules

1. Schedule A - Certificates and Licenses: Copies of all relevant business licenses, permits, and certifications

2. Schedule B - Insurance Certificates: Copies of current insurance policies and certificates

3. Schedule C - Quality Certifications: Copies of quality management system certifications (ISO, etc.)

4. Schedule D - Corporate Organization Chart: Organizational structure showing key personnel and ownership

5. Schedule E - References: List of business references and past performance information

6. Appendix 1 - Code of Conduct Acknowledgment: Signed acknowledgment of supplier code of conduct

7. Appendix 2 - Compliance Checklist: Detailed checklist of all regulatory compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Technology

Construction

Healthcare

Energy

Retail

Transportation

Professional Services

Financial Services

Telecommunications

Mining

Agriculture

Defense

Education

Public Sector

Relevant Teams

Procurement

Supply Chain

Legal

Compliance

Risk Management

Vendor Management

Quality Assurance

Operations

Finance

Environmental Health and Safety

Sustainability

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Management Specialist

Compliance Officer

Legal Counsel

Risk Management Officer

Sustainability Manager

Quality Assurance Manager

Contract Administrator

Chief Procurement Officer

Supplier Relations Manager

Supply Chain Analyst

Purchasing Director

Operations Manager

Corporate Compliance Director

Find the exact document you need

Legal Declaration

A formal written statement made under Canadian law that asserts facts as true, serving as legal evidence when properly witnessed by authorized officials.

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Let's create your Supplier Declaration Form

Authors

Alex Denne

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