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Project Completion Form

Project Completion Form Generator for Australia

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Key Requirements PROMPT example:

Project Completion Form Template

"I need a Project Completion Form Template for a multi-stage commercial building development in Sydney, with specific sections for environmental compliance and multiple contractor sign-offs, as the project involves sensitive coastal area considerations and is scheduled for completion in March 2025."

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Document background
The Project Completion Form Template is a standardized document designed for use in Australian jurisdictions to formally document the successful completion of projects across various sectors. This template is essential when transitioning a project from its execution phase to formal closure and handover, ensuring all contractual obligations have been met and documented appropriately. It incorporates requirements from Australian building codes, work health and safety regulations, and relevant state and federal legislation. The document is typically used when a project reaches practical completion and requires formal sign-off from all relevant stakeholders, serving as a legal record of project completion and compliance with all specified requirements. It includes sections for documenting technical completion, safety compliance, quality assurance, and final approvals, making it suitable for projects of varying scales and complexities within the Australian context.
Suggested Sections

1. Project Identification: Basic project details including project name, reference number, location, and key stakeholders

2. Completion Declaration: Formal statement declaring the project is complete according to contract requirements

3. Scope Verification: Confirmation that all contracted deliverables have been completed

4. Quality Certification: Verification that all work meets required quality standards and specifications

5. Safety Compliance: Confirmation of compliance with all relevant safety regulations and requirements

6. Handover Items: List of all documentation, keys, warranties, and other items being transferred

7. Defects Status: Statement regarding any identified defects and their resolution status

8. Final Cost Summary: Overview of final project costs and any variations

9. Authorization: Signatures and details of authorized representatives approving completion

Optional Sections

1. Environmental Compliance: For projects with specific environmental requirements or impacts

2. Training Completion: For projects involving staff training or knowledge transfer

3. Commissioning Results: For projects requiring equipment or system commissioning

4. Stakeholder Sign-offs: For projects requiring multiple stakeholder approvals

5. Maintenance Schedule: For projects requiring ongoing maintenance plans

6. Security Clearance: For projects involving secure or restricted areas

7. Warranty Information: For projects with specific warranty requirements or guarantees

Suggested Schedules

1. Schedule A - Completion Checklist: Detailed checklist of all completion requirements and their status

2. Schedule B - Handover Documentation Register: Complete list of all documents, manuals, and certificates handed over

3. Schedule C - As-Built Documentation: List of final drawings and specifications reflecting actual construction

4. Schedule D - Test Certificates: Copies of all relevant test certificates and results

5. Schedule E - Outstanding Items List: List of any minor items pending completion with agreed timeframes

6. Appendix 1 - Photo Documentation: Photographic evidence of completed works

7. Appendix 2 - Warranties and Guarantees: Copies of all warranties and guarantees

8. Appendix 3 - Asset Register: Detailed list of all assets included in the project handover

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Practical Completion
Date of Completion
Defects Liability Period
Principal
Contractor
Project Manager
Contract Documents
Works
Site
Specifications
As-Built Documentation
Substantial Completion
Final Completion
Handover Documentation
Certificate of Completion
Project Deliverables
Quality Standards
Completion Criteria
Outstanding Works
Defects
Minor Defects
Major Defects
Warranties
Guarantees
Commissioning
Testing
Certification
Statutory Requirements
Approved Variations
Final Account
Retention Money
Security
Handover Date
Practical Completion Date
Building Certifier
Independent Inspector
Completion Inspection
Work Health and Safety Requirements
Environmental Requirements
Quality Assurance Documentation
Maintenance Manual
Operating Manual
Asset Register
Project Schedule
Contract Sum
Variations
Progress Claims
Final Claim
Liquidated Damages
Relevant Industries

Construction

Infrastructure

Information Technology

Engineering

Mining

Manufacturing

Real Estate Development

Telecommunications

Energy

Healthcare Infrastructure

Education Infrastructure

Government Projects

Commercial Development

Relevant Teams

Project Management Office

Construction

Quality Assurance

Legal

Operations

Facilities Management

Contract Administration

Technical Services

Compliance

Engineering

Site Operations

Relevant Roles

Project Manager

Construction Manager

Site Supervisor

Quality Manager

Contract Administrator

Project Director

Technical Director

Chief Engineer

Building Inspector

Compliance Officer

Operations Manager

Facilities Manager

Development Manager

Project Coordinator

Quality Assurance Officer

Industries
Building and Construction Industry Security of Payment Act: Ensures timely payment for construction work and related goods and services, crucial for final payment documentation in project completion
Work Health and Safety Act 2011: Mandates safety requirements and documentation of compliance throughout project execution and completion
Australian Consumer Law (Schedule 2 of the Competition and Consumer Act 2010): Governs warranties, guarantees and consumer protections that need to be documented in project completion
Building Code of Australia (National Construction Code): Sets standards for building work that must be verified as met in project completion documentation
Contract Law Act 1969: Governs the general principles of contract completion and documentation requirements
Environmental Protection and Biodiversity Conservation Act 1999: May require confirmation of environmental compliance in project completion documentation
Privacy Act 1988: Governs the handling of personal information in project documentation and completion forms
Electronic Transactions Act 1999: Relevant for electronic submission and storage of project completion documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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