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Employment Proof Certificate

Employment Proof Certificate Template for Australia

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Key Requirements PROMPT example:

Employment Proof Certificate

"I need an Employment Proof Certificate for a senior software developer who has been with our company since January 2025, including salary details and working hours, as they need it for a mortgage application."

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Document background
The Employment Proof Certificate is a critical document in the Australian employment landscape, designed to provide formal verification of an individual's employment status and details. It serves as an official record that complies with Australian employment legislation, including the Fair Work Act 2009 and Privacy Act 1988. This certificate is commonly requested for various purposes such as visa applications, financial lending assessments, rental applications, or employment verification for new positions. The document typically includes essential information such as employment duration, position, status (full-time, part-time, or casual), and may optionally include salary details when specifically required. The certificate must be issued by an authorized representative of the employer and requires careful consideration of privacy laws and information disclosure requirements.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead containing company details, ABN, and current date

2. Addressee Information: To whom it may concern or specific recipient details

3. Employee Information: Full name, position title, and employee identification number (if applicable)

4. Employment Status: Current employment status (full-time, part-time, casual) and employment duration

5. Employment Terms: Basic terms including start date and, if applicable, end date for fixed-term contracts

6. Verification Statement: Formal statement confirming the employment relationship

7. Authorizing Officer: Name, position, and contact details of the authorized person issuing the certificate

Optional Sections

1. Salary Information: Current salary or wage details - included when specifically requested for loan applications or similar purposes

2. Performance Statement: Brief statement about employee's performance or conduct - included when requested for reference purposes

3. Working Hours: Specification of regular working hours - included when relevant for visa applications or similar purposes

4. Benefits Information: Overview of employment benefits - included when relevant for visa or financial applications

5. Project Responsibilities: Description of key projects or responsibilities - included when requested for professional verification purposes

Suggested Schedules

1. Position Description: Detailed outline of the employee's role and responsibilities

2. Employment History: Record of positions held and dates if the employee has worked in multiple roles

3. Payroll Verification: Recent payslip or salary payment evidence (when required for financial purposes)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Healthcare

Information Technology

Manufacturing

Retail

Education

Construction

Mining

Professional Services

Government

Hospitality

Transport and Logistics

Agriculture

Telecommunications

Non-Profit Organizations

Relevant Teams

Human Resources

People Operations

Executive Office

Administration

Payroll

Legal

Compliance

Operations

Relevant Roles

Human Resources Manager

HR Director

Chief Human Resources Officer

HR Administrator

HR Coordinator

Office Manager

Company Director

Managing Director

Chief Executive Officer

Operations Manager

Department Manager

HR Business Partner

Payroll Manager

Personnel Officer

Executive Assistant

Company Secretary

Industries
Fair Work Act 2009 (Cth): Federal legislation that sets out fundamental workplace rights, minimum employment standards, and record-keeping obligations for employers
Privacy Act 1988 (Cth): Governs how personal information must be handled, used, and protected, including employee information in employment records
Income Tax Assessment Act 1997 (Cth): Contains requirements for maintaining and reporting employment-related financial records and tax information
Fair Work Regulations 2009: Provides specific details on employee records and information that must be maintained by employers
Anti-Discrimination Act (State-specific): State-based legislation preventing discrimination in employment and ensuring equal opportunity
Electronic Transactions Act 1999 (Cth): Relevant for electronic forms of employment certificates and digital signatures if the certificate is issued electronically
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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