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Program Management Agreement

Program Management Agreement Template for United Arab Emirates

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Key Requirements PROMPT example:

Program Management Agreement

"I need a Program Management Agreement for a large-scale real estate development program in Dubai, UAE, where the program manager will oversee five residential tower projects starting March 2025, with a total contract value of AED 15 million and strong emphasis on local content requirements."

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Document background
The Program Management Agreement is a crucial document used when an organization requires professional services to manage and coordinate complex programs or multiple related projects in the UAE. This agreement is particularly relevant for large-scale developments, organizational transformations, or strategic initiatives where coordinated oversight of multiple workstreams is essential. The document addresses UAE-specific legal and regulatory requirements while incorporating international best practices in program management. It typically includes comprehensive provisions covering service scope, governance structures, risk management, and commercial terms, tailored to comply with UAE laws including the Civil Code and Commercial Code. The agreement is designed to establish clear accountability, define delivery frameworks, and protect both parties' interests while ensuring smooth program execution within the UAE business environment.
Suggested Sections

1. Parties: Identification of the contracting parties with full legal names and addresses

2. Background: Context of the agreement, including project overview and parties' intentions

3. Definitions: Defined terms used throughout the agreement

4. Appointment and Scope: Formal appointment of the Program Manager and overview of services scope

5. Program Manager's Obligations: Detailed responsibilities and duties of the Program Manager

6. Client's Obligations: Client's responsibilities and duties to enable the Program Manager's services

7. Personnel and Resources: Requirements for key personnel, staffing, and resources

8. Fees and Payment: Fee structure, payment terms, and invoicing procedures

9. Duration and Timeline: Contract term, key milestones, and program schedule

10. Reporting and Communication: Requirements for progress reports, meetings, and communication protocols

11. Changes and Variations: Process for managing changes to scope, fees, or timeline

12. Risk Management: Risk allocation and management procedures

13. Liability and Insurance: Limitation of liability, indemnities, and insurance requirements

14. Intellectual Property: Ownership and usage rights of project deliverables and materials

15. Confidentiality: Protection of confidential information and trade secrets

16. Termination: Grounds for termination and consequences

17. Governing Law and Dispute Resolution: Choice of UAE law and dispute resolution mechanisms

18. General Provisions: Standard boilerplate clauses including notices, assignment, and entire agreement

Optional Sections

1. Force Majeure: Include when specific force majeure protections beyond UAE law are required

2. Anti-corruption and Compliance: Include for international projects or when working with public sector

3. Data Protection: Include when personal data processing is involved

4. Environmental and Social Responsibility: Include for projects with significant environmental or social impact

5. Local Content Requirements: Include when local content obligations apply to the project

6. Step-in Rights: Include when client requires right to take over program management functions

7. Security Requirements: Include for projects involving sensitive information or facilities

8. Currency and Exchange Rate: Include for international projects with multiple currencies

9. Performance Bonds: Include when performance security is required

10. Parent Company Guarantee: Include when additional financial security is needed

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed description of program management services and deliverables

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, rates, and payment milestones

3. Schedule 3 - Key Personnel: Details of key team members and their roles

4. Schedule 4 - Program Timeline: Detailed program schedule and milestones

5. Schedule 5 - Reporting Requirements: Templates and specifications for required reports

6. Schedule 6 - Service Levels: Performance metrics and service level requirements

7. Schedule 7 - Client's Requirements: Detailed client specifications and requirements

8. Schedule 8 - Communication Protocol: Detailed procedures for project communications and escalations

9. Appendix A - Insurance Requirements: Detailed insurance specifications and minimum coverage

10. Appendix B - Form of Monthly Report: Template for monthly progress reports

11. Appendix C - Change Order Form: Standard form for documenting and processing changes

12. Appendix D - Quality Management Plan: Quality assurance and control procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Approval
Authority
Background IP
Base Fee
Business Day
Change Order
Client
Client Representative
Commencement Date
Confidential Information
Deliverables
Documentation
Expiry Date
Force Majeure Event
Good Industry Practice
Intellectual Property Rights
Key Personnel
Material Breach
Milestone
Notice
Performance Bond
Professional Team
Program
Program Budget
Program Manager
Program Schedule
Project
Quality Management Plan
Records
Reports
Risk Register
Scope of Services
Service Levels
Site
Sub-Consultant
Success Criteria
Term
Third Party
Time Schedule
UAE
UAE Dirham
Works
Clauses
Appointment
Scope of Services
Program Manager Obligations
Client Obligations
Key Personnel
Fees and Payment
Performance Standards
Quality Management
Progress Reporting
Communication Protocol
Document Control
Risk Management
Change Management
Health and Safety
Environmental Protection
Intellectual Property
Confidentiality
Data Protection
Insurance
Liability and Indemnification
Force Majeure
Suspension
Termination
Assignment and Subcontracting
Dispute Resolution
Governing Law
Notices
Warranties
Compliance with Laws
Anti-corruption
Record Keeping
Audit Rights
Conflict of Interest
Time Management
Resource Management
Budget Control
Performance Security
Variations
Entire Agreement
Severability
Waiver
Third Party Rights
Relevant Industries

Real Estate Development

Construction

Infrastructure

Healthcare

Education

Technology Implementation

Industrial Development

Energy and Utilities

Transportation

Government and Public Sector

Mixed-use Development

Smart City Development

Hospitality

Retail

Relevant Teams

Legal

Operations

Project Management Office

Commercial

Procurement

Finance

Risk Management

Quality Assurance

Technical

Business Development

Compliance

Contract Administration

Relevant Roles

Chief Executive Officer

Chief Operating Officer

Program Director

Project Management Office Director

Head of Development

Construction Director

Commercial Director

Legal Counsel

Contracts Manager

Program Manager

Project Manager

Risk Manager

Procurement Manager

Development Director

Operations Manager

Technical Director

Finance Director

Quality Assurance Manager

Industries
UAE Federal Law No. 5 of 1985 (Civil Code): Governs general contractual principles, obligations, and commercial relationships between parties
UAE Federal Law No. 18 of 1993 (Commercial Code): Regulates commercial transactions and business relationships between commercial entities
UAE Federal Law No. 2 of 2015 (Commercial Companies Law): Regulates the establishment and operation of companies in the UAE, including foreign companies providing services
UAE Federal Law No. 8 of 1980 (Labor Law): Governs employment relationships and must be considered for staffing aspects of program management
Dubai Law No. 6 of 2009 (Dubai Construction Law): Specific to Dubai, governs construction projects and related professional services
UAE Federal Law No. 24 of 2006 (Consumer Protection Law): May apply if the program management services are provided to individuals or end-users
Relevant Free Zone Regulations: Specific regulations that apply if the project is located within any of the UAE's free zones
UAE Federal Law No. 4 of 2012 (Competition Law): Regulates competition and anti-competitive practices in commercial relationships
UAE Federal Law No. 7 of 2002 (Copyright Law): Relevant for intellectual property aspects of program management deliverables
UAE Federal Decree-Law No. 33 of 2021 (Data Protection Law): Governs the processing and protection of personal data, relevant for program management information handling
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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