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Privacy Notice Form

Privacy Notice Form Template for United Arab Emirates

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Key Requirements PROMPT example:

Privacy Notice Form

"I need a Privacy Notice Form for my UAE-based e-commerce startup that will launch in March 2025, with specific attention to online tracking, payment processing, and marketing communications to UAE and GCC customers."

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Document background
The Privacy Notice Form is a crucial compliance document required under UAE data protection laws, particularly Federal Decree-Law No. 45 of 2021. Organizations operating in the UAE must provide transparent information about their personal data processing activities to data subjects. This document should be implemented when collecting or processing personal data of UAE residents or operating within UAE jurisdiction, including free zones. The Privacy Notice Form serves as a comprehensive communication tool, detailing the types of data collected, processing purposes, legal bases, data subject rights, and security measures. It must be easily accessible, written in clear language, and regularly updated to reflect any changes in data processing activities or regulatory requirements.
Suggested Sections

1. Introduction: Overview of the organization and purpose of the privacy notice

2. Scope of Application: Who the privacy notice applies to and what activities it covers

3. Definitions: Key terms used throughout the notice, including definitions aligned with UAE PDPL

4. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed

5. Purposes of Processing: Detailed explanation of why personal data is collected and how it will be used

6. Legal Basis for Processing: Legal grounds under UAE law for processing personal data

7. Data Sharing and Recipients: Information about third parties with whom data is shared

8. Data Security Measures: Overview of technical and organizational measures to protect personal data

9. Data Subject Rights: Explanation of individual rights under UAE law and how to exercise them

10. Data Retention: How long personal data is kept and criteria for retention periods

11. Cross-border Data Transfers: Information about international data transfers and safeguards

12. Contact Information: Details of the data controller and/or DPO for privacy queries

13. Updates to Privacy Notice: How changes to the privacy notice will be communicated

Optional Sections

1. Cookies and Tracking Technologies: Required if the organization operates websites or apps using tracking technologies

2. Children's Privacy: Required if services may be accessed by or data collected from minors

3. Special Categories of Data: Required if processing sensitive personal data as defined under UAE law

4. Automated Decision Making: Required if using automated processing or profiling

5. Free Zone Specific Provisions: Required if operating in DIFC or ADGM with additional requirements

6. Sector-Specific Disclosures: Required for regulated sectors like healthcare or financial services

7. Marketing Communications: Required if personal data is used for marketing purposes

8. Mobile App Privacy: Required if operating mobile applications

Suggested Schedules

1. Cookie Policy: Detailed information about cookies and similar technologies used

2. Data Processing Activities Register: Detailed list of processing activities and their purposes

3. Third-Party Processors List: List of approved data processors and their roles

4. Technical and Organizational Measures: Detailed description of security measures implemented

5. Data Subject Request Form: Template form for submitting data subject rights requests

6. Specific Processing Activities: Detailed information about particular processing activities requiring special attention

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Consent
Special Categories of Personal Data
Cross-border Processing
Data Protection Officer
Federal Data Office
Automated Processing
Data Breach
Pseudonymization
Data Minimization
Third Party
Recipient
Filing System
Biometric Data
Genetic Data
Health Data
Profiling
Data Protection Impact Assessment
Technical Measures
Organizational Measures
Data Subject Rights
Data Transfer
Supervisory Authority
Privacy Notice
Data Protection Law
Personal Data Processing Register
Data Storage
Data Deletion
Marketing Communications
Data Retention Period
Anonymization
Security Measures
Confidentiality
Data Access
User Profile
Authentication
Relevant Industries

Financial Services

Healthcare

E-commerce

Technology

Education

Telecommunications

Real Estate

Retail

Professional Services

Insurance

Hospitality

Transportation

Manufacturing

Media and Entertainment

Government Services

Relevant Teams

Legal

Compliance

Information Security

Information Technology

Risk Management

Human Resources

Marketing

Operations

Customer Service

Data Protection

Privacy

Governance

Internal Audit

Digital

Corporate Communications

Relevant Roles

Data Protection Officer

Chief Privacy Officer

Chief Compliance Officer

Legal Counsel

Privacy Manager

Information Security Manager

Risk Manager

Compliance Manager

Chief Information Security Officer

Chief Technology Officer

Chief Operating Officer

General Counsel

HR Director

Marketing Director

IT Director

Industries
Federal Decree-Law No. 45 of 2021: The UAE's Personal Data Protection Law (PDPL) - the primary federal legislation governing the collection, processing, and transfer of personal data in the UAE mainland
DIFC Law No. 5 of 2020: Data Protection Law applicable in Dubai International Financial Centre (DIFC) - relevant if the organization operates within or has connections to DIFC
ADGM Data Protection Regulations 2021: Abu Dhabi Global Market's data protection regulations - applicable if the organization operates within or has connections to ADGM
Federal Law No. 2 of 2019: Concerning the Use of Information and Communication Technology in Healthcare - relevant for health-related personal data
Federal Law No. 5 of 2012: On Combating Cybercrimes - includes provisions related to privacy violations and unauthorized access to personal data
UAE Consumer Protection Law (Federal Law No. 15 of 2020): Contains provisions related to consumer data protection and privacy in commercial transactions
Federal Law No. 18 of 1993: Commercial Transactions Law - includes provisions regarding confidentiality of commercial information and customer data
Central Bank Regulations: Various regulations and circulars relating to data protection in the financial sector, including Consumer Protection Regulations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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