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Data Privacy Notice

Data Privacy Notice Template for United Arab Emirates

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Key Requirements PROMPT example:

Data Privacy Notice

"I need a Data Privacy Notice for my UAE-based e-commerce platform launching in March 2025, which will collect customer data from UAE and GCC countries, with specific sections addressing online tracking and international data transfers."

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Document background
The Data Privacy Notice serves as a fundamental document required under UAE Federal Decree Law No. 45/2021, designed to inform data subjects about how their personal data is collected, processed, and protected. Organizations operating in the UAE must maintain transparency in their data processing activities through this notice, which needs to comply with both federal requirements and, where applicable, specific free zone regulations such as DIFC and ADGM data protection laws. The document should be implemented when an organization collects or processes personal data, requiring regular updates to reflect changes in data processing activities or regulatory requirements. It forms a crucial part of an organization's data protection framework and demonstrates compliance with UAE privacy laws.
Suggested Sections

1. Introduction: Overview of the organization and the purpose of the privacy notice

2. Scope and Application: Who the privacy notice applies to and what activities it covers

3. Definitions: Key terms used throughout the notice, aligned with UAE law definitions

4. Data Controller Information: Identity and contact details of the data controller and, where applicable, their representative

5. Types of Personal Data Collected: Detailed categories of personal data collected and processed

6. Purposes of Processing: Specific purposes for which personal data is collected and processed

7. Legal Basis for Processing: Legal grounds under UAE law for processing personal data

8. Data Sharing and Recipients: Categories of third parties with whom data is shared

9. Data Security Measures: Overview of technical and organizational measures to protect personal data

10. Data Retention: How long different types of personal data are retained

11. Individual Rights: Rights of data subjects under UAE law and how to exercise them

12. Updates to Privacy Notice: How and when changes to the privacy notice will be communicated

13. Contact Information: How to contact the organization for privacy-related queries

Optional Sections

1. International Data Transfers: Include when personal data is transferred outside the UAE, describing transfer mechanisms and safeguards

2. Automated Decision Making: Include when automated processing, including profiling, is used to make decisions about individuals

3. Cookies and Tracking Technologies: Include for web-based services that use cookies or similar tracking technologies

4. Children's Privacy: Include when services may involve processing children's personal data

5. Special Categories of Data: Include when processing sensitive personal data such as health information or biometric data

6. Data Protection Officer: Include when the organization has appointed a Data Protection Officer

7. Free Zone Specific Provisions: Include when operating in DIFC, ADGM or other free zones with specific data protection requirements

Suggested Schedules

1. Schedule 1: Detailed Data Categories: Comprehensive list of all personal data categories collected and processed

2. Schedule 2: Third Party Recipients: Detailed list of third-party data recipients and processors

3. Schedule 3: Technical Security Measures: Detailed description of security measures and safeguards implemented

4. Schedule 4: Data Retention Schedule: Detailed retention periods for different categories of personal data

5. Schedule 5: Cookie Policy: Detailed information about cookies and other tracking technologies used

6. Schedule 6: Processing Activities Register: Detailed register of processing activities as required by UAE law

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Consent
Special Categories of Personal Data
Cross-border Processing
Data Protection Impact Assessment
Anonymization
Pseudonymization
Data Protection Officer
Technical Measures
Organizational Measures
Data Breach
Third Party
Recipient
Filing System
Genetic Data
Biometric Data
Profiling
Transfer
Privacy Notice
Data Minimization
Storage Limitation
Supervisory Authority
Child
Direct Marketing
Automated Processing
Data Subject Rights
Record of Processing
Joint Controller
Sub-processor
Legitimate Interest
Privacy by Design
Privacy by Default
Data Protection Law
Encryption
Health Data
Criminal Data
Clauses
Scope
Definitions
Data Collection
Legal Basis
Purpose Limitation
Data Minimization
Data Accuracy
Storage Limitation
Data Security
Data Sharing
International Transfer
Individual Rights
Consent Management
Children's Privacy
Special Categories Processing
Data Retention
Breach Notification
Automated Processing
Marketing Communications
Cookie Usage
Third Party Processing
Data Protection Officer
Complaints Handling
Privacy Notice Updates
Contact Information
Regulatory Compliance
Documentation
Access Control
Accountability
Training and Awareness
Relevant Industries

Financial Services

Healthcare

E-commerce

Technology

Education

Retail

Professional Services

Telecommunications

Real Estate

Hospitality

Manufacturing

Transportation and Logistics

Media and Entertainment

Insurance

Government Services

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Human Resources

Marketing

Customer Service

Operations

Data Protection

Privacy

Internal Audit

Corporate Communications

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Chief Legal Officer

Chief Compliance Officer

Privacy Manager

Legal Counsel

Compliance Manager

Information Security Officer

Risk Manager

IT Director

Chief Technology Officer

Chief Information Officer

Operations Manager

Human Resources Director

Marketing Director

Customer Service Manager

Industries
Federal Decree Law No. 45/2021: The UAE's first comprehensive federal data protection law, which establishes the primary framework for personal data protection and processing in the UAE. It includes requirements for data collection, processing, storage, and transfer.
Cabinet Resolution No. 100/2022: Executive Regulations of Federal Decree Law No. 45/2021, providing detailed implementation requirements and specific obligations for data controllers and processors.
DIFC Law No. 5 of 2020: Data Protection Law specific to Dubai International Financial Centre (DIFC), relevant if the business operates within or deals with DIFC entities. This law is largely aligned with GDPR principles.
ADGM Data Protection Regulations 2021: Abu Dhabi Global Market's data protection regulations, applicable to entities operating within ADGM. These regulations are also aligned with international standards.
Federal Law No. 2 of 2019: Law concerning the use of ICT in healthcare, which includes specific provisions for handling health data and medical information.
UAE Consumer Protection Law: Federal Law No. 15 of 2020 concerning consumer protection, which includes provisions related to consumer data protection and privacy in commercial transactions.
UAE Cyber Crime Law: Federal Decree Law No. 34 of 2021 concerning combating cybercrime, which includes provisions related to data privacy and security in the digital space.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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