Non Renewal Of Lease Letter Template for South Africa

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Key Requirements PROMPT example:

Non Renewal Of Lease Letter

"I need to draft a Non Renewal of Lease Letter for my residential tenant at 123 Pretoria Avenue, giving notice that their lease will end on March 31, 2025, and including instructions for the final property inspection."

Document background
The Non-Renewal of Lease Letter is a critical document in South African property law, used when a landlord decides not to extend or renew an existing lease agreement. This document must be prepared and delivered in accordance with South African legislation, particularly the Rental Housing Act 50 of 1999 and the Consumer Protection Act 68 of 2008, which require adequate notice periods and specific content requirements. The letter should be used when the current lease term is approaching its end date and the landlord has decided not to continue the rental relationship. It must include essential information such as property details, termination date, and vacation requirements. Proper delivery of this notice is crucial for legal compliance and to avoid potential disputes regarding the termination of the lease.
Suggested Sections

1. Sender Details: Full name, address, and contact information of the landlord/property manager

2. Date: The date the letter is written

3. Recipient Details: Full name and address of the tenant

4. Reference Line: Subject line clearly indicating this is regarding non-renewal of lease

5. Lease Identification: Details of the current lease agreement including property address and original lease date

6. Non-Renewal Statement: Clear statement of intention not to renew the lease

7. Termination Date: Specific date when the current lease will end

8. Vacating Instructions: Requirements for property condition and key return upon vacating

9. Signature Block: Formal closing with landlord's/property manager's signature and title

Optional Sections

1. Security Deposit Information: Include when there is a security deposit to be returned, explaining the inspection and return process

2. Forwarding Address Request: Include when you need the tenant to provide their forwarding address for deposit return or final documentation

3. Outstanding Payments: Include if there are any rent arrears or other outstanding payments to be addressed

4. Property Inspection Arrangements: Include when specific arrangements for final inspection need to be communicated

5. Reason for Non-Renewal: Include when it's appropriate or required to provide explanation for non-renewal

Suggested Schedules

1. Original Lease Agreement: Copy of the original lease agreement for reference

2. Property Inspection Checklist: Checklist for final inspection requirements

3. Proof of Delivery: Tracking or delivery confirmation for the notice

4. Outstanding Balance Statement: If applicable, detailed statement of any outstanding amounts owed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Office Space

Industrial Property

Student Accommodation

Mixed-use Development

Relevant Teams

Legal

Property Management

Real Estate Operations

Facilities Management

Asset Management

Leasing Administration

Compliance

Housing Administration

Property Services

Document Management

Relevant Roles

Property Manager

Real Estate Agent

Leasing Administrator

Legal Counsel

Property Owner

Building Manager

Facilities Manager

Lease Administrator

Asset Manager

Property Portfolio Manager

Real Estate Operations Manager

Compliance Officer

Housing Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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