Job Shadowing Letter Template for Singapore

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Key Requirements PROMPT example:

Job Shadowing Letter

"I need a Job Shadowing Letter for a final-year medical student who will be shadowing our senior surgeon for two weeks in March 2025, with specific emphasis on patient confidentiality and hospital safety protocols."

Document background
The Job Shadowing Letter is a crucial document in Singapore's professional development landscape, typically used when organizations offer short-term observational learning opportunities. It provides a legal framework that distinguishes the arrangement from employment while addressing key aspects such as confidentiality, safety, and liability. The document is particularly relevant in Singapore's highly regulated business environment, where clear documentation of non-employment arrangements is essential for compliance with local laws. Job Shadowing Letters are commonly used for student development, career exploration, and professional networking purposes.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient details

2. Purpose: Clear statement of job shadowing arrangement and objectives

3. Duration: Specific dates and times of the shadowing period

4. Expectations: Role and responsibilities of the participant

5. Supervision: Details of who will supervise the participant

6. Confidentiality: Non-disclosure requirements and handling of sensitive information

Optional Sections

1. Transportation: Travel arrangements or allowances, if applicable

2. Dress Code: Expected attire and presentation requirements

3. Insurance: Coverage details if company provides insurance

4. Emergency Contacts: Contact information for emergencies

Suggested Schedules

1. Schedule of Activities: Detailed timetable of shadowing activities

2. Acknowledgment Form: Participant's signed acceptance of terms

3. Emergency Contact Form: Contact details for emergencies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): While job shadowing is not traditional employment, this act provides the framework to clearly distinguish the shadowing arrangement from regular employment relationships

Work Injury Compensation Act: Addresses potential liability and insurance considerations during the shadowing period to protect both the organization and the participant

Personal Data Protection Act (PDPA): Governs the collection, use, and disclosure of personal data, including requirements for consent and data protection measures for the job shadow participant's information

Workplace Safety and Health Act: Ensures proper safety measures and protocols are in place and defines responsibilities for workplace safety during the job shadowing period

Legal Age Requirements: Covers minimum age requirements for work/internship participation in Singapore, including additional protections for minors if applicable

Confidentiality Laws: Addresses the protection of company trade secrets and confidential information, including non-disclosure requirements for job shadow participants

Immigration Law: Covers visa and pass requirements for non-Singapore citizens/permanent residents participating in job shadowing programs

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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