Invoicing Agreement Template for Singapore

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Key Requirements PROMPT example:

Invoicing Agreement

"Need an Invoicing Agreement for my Singapore-based tech company that includes e-invoicing provisions and handles cross-border payments in multiple currencies, with specific terms for late payment interest and dispute resolution."

Document background
The Invoicing Agreement is essential for businesses operating in Singapore seeking to establish clear, legally compliant billing procedures. This document is particularly relevant given Singapore's push towards digitalization through initiatives like InvoiceNow and Peppol E-Invoicing Network. The agreement outlines comprehensive terms for invoice submission, processing, and payment, while ensuring compliance with Singapore's GST requirements, data protection laws, and electronic transaction regulations. It serves as a crucial tool for maintaining transparent financial relationships and reducing payment-related disputes.
Suggested Sections

1. Parties: Identification of contracting parties and their details

2. Background: Context and purpose of the invoicing arrangement

3. Definitions: Key terms used throughout the agreement

4. Invoicing Requirements: Format, content, and submission requirements for invoices

5. Payment Terms: Timeline, method, and conditions for payment

6. Record Keeping: Requirements for maintaining invoice records

7. Term and Termination: Duration and termination provisions

Optional Sections

1. E-Invoicing Provisions: Specific requirements for electronic invoicing when parties agree to use electronic invoicing

2. Cross-Border Provisions: Special requirements for international invoicing when involving multiple jurisdictions

3. GST Provisions: Specific GST handling requirements when either party is GST registered

Suggested Schedules

1. Invoice Template: Agreed format for invoices

2. Pricing Schedule: Detailed breakdown of rates and charges

3. Contact Details: List of authorized personnel for invoicing matters

4. Technical Requirements: Specifications for e-invoicing systems if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Goods and Services Tax Act (Cap. 117A): Primary legislation governing GST requirements, tax invoice requirements, and GST registration obligations for businesses in Singapore

Income Tax Act (Cap. 134): Legislation governing income tax implications of invoicing, including requirements for record-keeping and income reporting

Electronic Transactions Act (Cap. 88): Regulates electronic transactions and digital signatures, relevant for e-invoicing validity and enforceability

Contract Law Act: Fundamental legislation governing contract formation, validity, and enforcement in Singapore

Companies Act (Cap. 50): Requirements for maintaining proper business records and accounting documentation, including invoicing records

Currency Act: Regulations regarding currency requirements for invoicing in Singapore

Peppol E-Invoicing Network Requirements: Technical and operational standards for e-invoicing through the Peppol network in Singapore

InvoiceNow Framework: Singapore's national e-invoicing framework based on the Peppol standard

Personal Data Protection Act 2012 (PDPA): Regulations governing the collection, use, and disclosure of personal data in business transactions including invoicing

Limitation Act (Cap. 163): Establishes time limits for enforcement of payment claims and legal actions related to invoices

IRAS Record Keeping Requirements: mandatory requirements for maintaining invoice records for a minimum period of 5 years

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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