Invoicing Agreement Template for Netherlands

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Key Requirements PROMPT example:

Invoicing Agreement

"I need a basic Invoicing Agreement under Dutch law for my small consulting firm, which will provide monthly services to domestic clients with standard 30-day payment terms and traditional PDF invoice delivery."

Document background
The Invoicing Agreement serves as a crucial document for businesses operating under Dutch law who require a structured framework for their billing processes. This agreement becomes particularly important when parties need to establish clear, legally compliant invoicing procedures, especially in situations involving regular billing relationships, complex payment structures, or international transactions. It addresses key aspects required by Dutch legislation, including VAT Act compliance, administrative obligations, and electronic invoicing requirements. The document is designed to prevent disputes by clearly defining invoice content requirements, submission procedures, payment terms, and resolution mechanisms. It's especially relevant for businesses seeking to standardize their invoicing processes while ensuring compliance with Dutch financial and tax regulations.
Suggested Sections

1. Parties: Identification of the service provider (invoicing party) and the client, including full legal names, registered addresses, and relevant registration numbers

2. Background: Brief context explaining the purpose of the agreement and the business relationship between the parties

3. Definitions: Key terms used throughout the agreement, including Invoice, Payment Terms, Services, VAT, etc.

4. Invoice Requirements: Detailed specifications of invoice content, format, and delivery method, ensuring compliance with Dutch VAT regulations

5. Payment Terms: Specifics about payment deadlines, acceptable payment methods, and consequences of late payment

6. Invoicing Process: Step-by-step process for invoice submission, approval, and processing

7. Dispute Resolution: Procedures for handling disputed invoices and resolution mechanisms

8. Record Keeping: Requirements for maintaining invoice records in compliance with Dutch law

9. Term and Termination: Duration of the agreement and conditions for termination

10. Governing Law and Jurisdiction: Specification of Dutch law as governing law and jurisdiction for disputes

Optional Sections

1. Electronic Invoicing: Specific provisions for electronic invoicing systems and processes, required when parties agree to use e-invoicing

2. Credit Notes: Procedures for issuing and processing credit notes, needed when regular adjustments to invoices are expected

3. Currency and Exchange Rates: Provisions for handling multiple currencies and exchange rate calculations, necessary for international business relationships

4. VAT Reverse Charge: Special provisions for VAT reverse charge mechanism, required when dealing with international B2B transactions

5. Group Company Billing: Special provisions for handling invoicing across group companies, needed when dealing with corporate groups

6. Confidentiality: Specific confidentiality provisions related to invoice data, recommended when dealing with sensitive pricing information

Suggested Schedules

1. Schedule 1 - Invoice Template: Standard invoice template meeting Dutch legal requirements and agreed format

2. Schedule 2 - Pricing Schedule: Detailed breakdown of agreed rates, prices, and any volume-based discounts

3. Schedule 3 - Contact Details: List of key contacts for invoice submission, approval, and dispute resolution

4. Appendix A - Technical Specifications: Technical requirements for e-invoicing systems if applicable

5. Appendix B - Service Level Agreement: Specific timeframes and performance standards for invoice processing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Professional Services

Information Technology

Manufacturing

Wholesale Trade

Retail

Construction

Financial Services

Consulting

Healthcare

Logistics

Energy

Telecommunications

Relevant Teams

Finance

Accounts Payable

Accounts Receivable

Legal

Procurement

Commercial

Treasury

Tax

Operations

Contract Administration

Relevant Roles

Finance Manager

Accounts Payable Manager

Accounts Receivable Manager

Financial Controller

Chief Financial Officer

Billing Coordinator

Credit Controller

Treasury Manager

Procurement Manager

Contract Administrator

Legal Counsel

Tax Manager

Business Operations Manager

Commercial Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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