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Annual General Meeting Resolution

Annual General Meeting Resolution Template for Singapore

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Key Requirements PROMPT example:

Annual General Meeting Resolution

"Need to prepare an Annual General Meeting Resolution for our Singapore-based fintech startup's first AGM in March 2025, including appointment of new directors and approval of our Series A funding round."

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Document background
Annual General Meeting Resolutions are mandatory documents required under Singapore's Companies Act for recording decisions made at a company's AGM. These resolutions typically cover matters such as financial statement adoption, director appointments, dividend declarations, and auditor appointments. The document must follow specific formatting and content requirements set by ACRA and needs to be filed within the prescribed timeframe. For listed companies, additional SGX requirements apply. The Annual General Meeting Resolution serves as a legal record of corporate decisions and helps maintain corporate governance transparency.
Suggested Sections

1. Title and Date: Specifies the company name, type of resolution, and date of AGM

2. Preamble: States that the resolution was passed at a properly convened AGM

3. Notice Requirements: Confirmation that proper notice was given

4. Quorum Statement: Confirmation that required quorum was present

5. Resolution Text: The actual resolution(s) passed at the AGM

6. Voting Results: Record of how the vote was conducted and results

7. Authentication: Signature of chairman and/or company secretary

Optional Sections

1. Special Business: For any special resolutions requiring 75% majority, used when specific agenda items require special resolution

2. Proxy Details: Information about proxies present at the meeting

3. Dissenting Votes: Record of any dissenting votes when there are significant opposing votes to record

Suggested Schedules

1. Attendance List: List of shareholders present or represented at the AGM

2. Voting Tallies: Detailed breakdown of votes for each resolution

3. Supporting Documents: Any relevant documents referenced in the resolutions (e.g., financial statements)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Industries

Companies Act (Cap. 50): Primary legislation governing company meetings and proceedings, particularly Sections 175-189. Section 179 specifies AGM requirements, while Section 184 covers voting procedures.

Companies Regulations: Subsidiary legislation that provides detailed requirements for resolution formats and filing procedures with regulatory authorities.

SGX Listing Rules: Rules applicable to listed companies, including additional requirements for AGMs and corporate governance matters specific to public listed companies.

Code of Corporate Governance: Regulatory guidelines outlining best practices for corporate governance and directors' responsibilities in conducting AGMs.

Company Constitution/Articles of Association: Company-specific document containing internal regulations regarding AGM procedures, including voting thresholds and procedural requirements.

ACRA Filing Requirements: Regulatory requirements from the Accounting and Corporate Regulatory Authority regarding resolution filing deadlines and prescribed formats.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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