Annual General Meeting Resolution Template for New Zealand

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Annual General Meeting Resolution

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Annual General Meeting Resolution

"Need an Annual General Meeting Resolution for our tech startup's first AGM scheduled for March 15, 2025, covering director appointments, financial statement approval, and auditor appointment."

Document background
Annual General Meeting Resolutions are essential corporate governance documents required under New Zealand company law. These resolutions document the formal decisions made by shareholders at the company's AGM, as required by the Companies Act 1993. The document is used to record various corporate actions, from routine matters such as adopting financial statements and appointing directors to special resolutions for major corporate changes. An Annual General Meeting Resolution must be properly certified and maintained as part of the company's official records, serving as evidence of shareholder decisions and corporate compliance. It's particularly important for maintaining transparency with shareholders and meeting regulatory requirements in New Zealand's corporate governance framework.
Suggested Sections

1. Meeting Details: Date, time, location of the AGM, and company identification details

2. Attendance and Quorum: Record of shareholders present (in person or by proxy) and confirmation of meeting quorum

3. Notice and Meeting Validity: Confirmation that proper notice was given and meeting was validly convened

4. Chairperson: Identity of the meeting chairperson and their appointment

5. Previous Minutes: Confirmation of previous AGM minutes

6. Financial Statements: Resolution to receive and consider the annual financial statements and reports

7. Certification: Signature of chairperson and date of certification of the resolutions

Optional Sections

1. Director Elections: Resolutions for the appointment or reappointment of directors

2. Auditor Appointment: Resolution to appoint or reappoint auditors and fix their remuneration

3. Dividend Declaration: Resolution regarding dividend declaration if applicable

4. Remuneration Matters: Resolutions regarding director remuneration or other compensation matters

5. Constitutional Changes: Special resolutions for any proposed changes to the company constitution

6. Major Transactions: Special resolutions for approval of major transactions if required

7. Other Business: Section for any other business properly brought before the meeting

Suggested Schedules

1. Voting Results Schedule: Detailed breakdown of voting results for each resolution

2. Proxy Summary: Summary of proxy appointments and voting instructions

3. Director Information: Biographical information for directors seeking election/re-election

4. Constitutional Amendments: Full text of any proposed amendments to the constitution

5. Financial Statement Extracts: Key extracts from the financial statements referenced in the resolutions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Energy

Mining

Real Estate

Transportation

Telecommunications

Professional Services

Agriculture

Education

Construction

Media and Entertainment

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Administration

Investor Relations

Risk Management

Executive Office

Corporate Affairs

Regulatory Affairs

Relevant Roles

Chief Executive Officer

Company Secretary

Corporate Lawyer

Legal Counsel

Compliance Officer

Board Director

Chief Financial Officer

Corporate Governance Manager

Legal Administrator

Investor Relations Manager

Risk Manager

Board Chairman

Corporate Affairs Director

Regulatory Compliance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Removing A Director By Ordinary Resolution

A New Zealand corporate resolution document for removing a company director through shareholder vote, compliant with the Companies Act 1993.

find out more

Resolution Of The Sole Shareholder

A formal document under New Zealand law recording decisions made by a company's sole shareholder in accordance with the Companies Act 1993.

find out more

Unanimous Resolution Of Shareholders

A New Zealand corporate document recording decisions unanimously agreed upon by all voting shareholders of a company under the Companies Act 1993.

find out more

Annual General Meeting Resolution

A formal document recording resolutions passed at a company's Annual General Meeting under New Zealand law.

find out more

Shareholder Special Resolution

A formal New Zealand corporate document recording shareholders' decisions requiring 75% majority approval under the Companies Act 1993.

find out more

Ordinary Resolution Of Shareholders

A New Zealand corporate document recording shareholder decisions passed by simple majority vote under the Companies Act 1993.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.