Transfer Order Letter Template for Pakistan

The Transfer Order Letter is a crucial document in Pakistani corporate and administrative practice, used to formalize and communicate internal employee transfers within organizations. This document is essential when an employee is being moved to a different position, department, or location while maintaining their employment with the same organization. The letter must comply with Pakistani labor laws, including the Industrial Relations Act 2012 and relevant provincial legislation, while also adhering to internal organizational policies. A Transfer Order Letter typically includes critical information such as the effective date of transfer, new position details, reporting structure, and any changes in terms of employment. It serves multiple purposes: as a formal communication tool, a record of the organizational change, and a legal document that can be referenced in future employment matters. The document is particularly important in Pakistan's corporate environment, where formal documentation of employment changes is required for both legal compliance and administrative purposes.

1. Letter Header: Official letterhead, date, reference number, and confidentiality marking if applicable

2. Employee Information: Full name, employee ID, current designation, and department of the transferee

3. Transfer Details: New position, department, location, and effective date of transfer

4. Reporting Structure: New reporting relationships and supervisory responsibilities

5. Transfer Authority: Reference to the authority under which the transfer is being made

6. Basic Terms: Confirmation of continuation of service, pay scale, and basic employment terms

7. Handover Requirements: Instructions regarding the handover of current responsibilities

8. Closing: Standard closing, signature block of authorized signatory