Internal Transfer Offer Letter Template for Pakistan

The Internal Transfer Offer Letter is a crucial document used in Pakistani business practice when an organization wishes to formally offer an existing employee a different position within the company. This document is essential for compliance with Pakistani employment laws, particularly the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, and related labor regulations. It typically includes detailed information about the new role, any changes in compensation and benefits, reporting relationships, and effective date of transfer. The letter serves multiple purposes: it formally documents the transfer offer, provides clarity on new terms and conditions, ensures legal compliance, and when accepted, modifies the existing employment relationship. It's particularly important in larger organizations where internal mobility is common and formal documentation is required for HR records and legal purposes.

1. Letter Header: Company letterhead, date, reference number, and employee details

2. Opening Statement: Formal greeting and congratulatory message regarding the internal transfer opportunity

3. New Position Details: Title of new position, department, and location

4. Effective Date: Start date of the new position

5. Reporting Relationship: New reporting manager and department structure

6. Compensation Package: New salary, allowances, and any changes to existing benefits

7. Transfer Terms: Key conditions of the transfer including any probation period if applicable

8. Continuation of Service: Statement confirming continuity of employment and maintained benefits

9. Acceptance Terms: Instructions for accepting the offer and deadline for response

10. Closing: Congratulatory close, signature block, and company authorized signatory