The Memorandum of Society is a crucial document required when establishing a formal society or association in Pakistan. It must comply with the Companies Act 2017 and SECP regulations, serving as the primary constitutional document that defines the organization's existence and purpose. This document is essential for any group seeking to form a registered society, whether for charitable, social, educational, or professional purposes. The Memorandum of Society includes vital information such as the society's name, objectives, registered office location, governance structure, and membership framework. It forms the basis for all future operations and is referenced for legal and regulatory compliance throughout the society's existence. The document is particularly important as it establishes the legal personality of the society and defines its relationship with members, regulatory authorities, and the public.
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1. Name Clause: States the official name of the society and any restrictions on name change
2. Registered Office Clause: Specifies the location of the registered office within Pakistan
3. Objects Clause: Detailed description of the primary and ancillary objectives of the society
4. Limited Liability Clause: Declaration of the limited liability nature of members, if applicable
5. Capital Clause: Details of the society's capital structure, if any, including membership contributions
6. Association Clause: Declaration of the members' desire to form the society
7. Governing Structure: Outline of the management structure and governance framework
8. Powers and Duties: Description of the powers and responsibilities of the office bearers
9. Membership: Criteria and procedures for membership, including rights and obligations
10. Meetings and Proceedings: Rules regarding general meetings, special meetings, and voting procedures
11. Financial Provisions: Framework for financial management and control
1. Dissolution Clause: Used when specific dissolution procedures need to be established, particularly for non-profit societies
2. Branch Offices: Include when the society plans to operate multiple offices across different locations
3. International Operations: Required when the society plans to conduct activities outside Pakistan
4. Special Programs: For societies planning specific social, educational, or charitable programs
5. Investment Powers: Include when the society requires specific investment authority beyond standard operations
6. Collaboration Framework: Used when establishing guidelines for partnerships with other organizations
7. Research and Development: For societies involved in research or educational activities
1. Schedule I - List of Founding Members: Details of the founding members including their particulars and signatures
2. Schedule II - Initial Management Committee: Names and details of the first management committee members
3. Schedule III - Rules and Regulations: Detailed internal regulations and operational procedures
4. Schedule IV - Property Details: List of initial properties or assets owned by the society
5. Appendix A - Forms and Procedures: Standard forms for membership, meetings, and other administrative processes
6. Appendix B - Financial Guidelines: Detailed financial procedures and controls
7. Appendix C - Code of Conduct: Ethical guidelines and behavior standards for members
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