Commercial Pro Forma Invoice Template for Pakistan

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Key Requirements PROMPT example:

Commercial Pro Forma Invoice

"I need a Commercial Pro Forma Invoice for exporting textile products from Pakistan to a UK buyer, with delivery scheduled for March 2025, including specific HS codes and CE marking requirements for the European market."

Document background
The Commercial Pro Forma Invoice is an essential document in Pakistani international trade, serving as a preliminary bill of sale and quotation before the actual transaction takes place. It is primarily used when businesses need to declare the value of goods for customs purposes, when buyers need to obtain import licenses or establish letters of credit, or when sellers need to demonstrate pricing and terms for potential international buyers. The document must align with Pakistani trade laws, including the Customs Act 1969 and Sales Tax Act 1990, while also meeting international trade standards. It typically contains comprehensive information about the seller, buyer, goods, pricing, shipping terms, and payment conditions, making it a crucial tool for facilitating cross-border transactions and ensuring smooth customs clearance.
Suggested Sections

1. Seller Information: Complete details of the selling company including name, address, tax registration numbers, and contact information

2. Buyer Information: Complete details of the buying company including name, address, and contact information

3. Invoice Details: Pro forma invoice number, date, and validity period

4. Product Details: Detailed description of goods, quantities, unit prices, and total amounts

5. Payment Terms: Specified payment conditions, method of payment, and banking details

6. Shipping Terms: Delivery terms, Incoterms, shipping method, and estimated delivery date

7. Total Amount: Subtotal, applicable taxes, shipping costs, and final total amount

8. Declaration: Standard declaration stating this is a pro forma invoice and not a demand for payment

Optional Sections

1. Country of Origin: Required when goods are manufactured in a different country than the selling company's location

2. HS Codes: Harmonized System codes for product classification, required for international shipments

3. Special Instructions: Any specific handling, packaging, or shipping instructions

4. Currency Exchange Details: Include when transaction involves multiple currencies

5. Export License Information: Required when goods need special export permissions or licenses

6. Certificate Requirements: List of required certificates like Certificate of Origin, needed for specific types of goods

Suggested Schedules

1. Detailed Product Specifications: Technical specifications, drawings, or detailed descriptions of complex products

2. Packing List: Detailed breakdown of items, quantities, and packaging information

3. Price Breakdown: Detailed cost structure including base price, taxes, duties, and other charges

4. Required Certificates: Copies of necessary certificates, permits, or licenses

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Retail

Wholesale Trade

Agriculture

Textiles

Electronics

Automotive

Chemical Industry

Pharmaceutical

Food and Beverage

Construction Materials

Mining

Information Technology

Consumer Goods

Relevant Teams

Sales

Export

Import

Commercial Operations

Finance

Logistics

Supply Chain

Procurement

Legal

Compliance

International Trade

Documentation

Customer Service

Accounts Receivable

Shipping

Relevant Roles

Export Manager

Import Coordinator

Sales Manager

Commercial Director

Trade Compliance Officer

Logistics Manager

Supply Chain Manager

Finance Manager

Customs Broker

International Business Development Manager

Procurement Manager

Shipping Coordinator

Trade Documentation Specialist

Account Executive

Business Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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