Written Complaint At Work Template for New Zealand

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Key Requirements PROMPT example:

Written Complaint At Work

"I need to draft a Written Complaint At Work regarding ongoing workplace harassment from my direct supervisor that has occurred since January 2025, including documentation of three specific incidents and their impact on my mental health."

Document background
A Written Complaint At Work is an essential document in New Zealand's employment landscape, used when an employee needs to formally register a workplace grievance or concern. This document type is particularly relevant under New Zealand employment law, specifically the Employment Relations Act 2000 and related legislation. The complaint should detail specific incidents, their impact, and desired outcomes, while maintaining professional tone and factual accuracy. It serves as the first formal step in many workplace dispute resolution processes and may be crucial in personal grievance procedures. The document should be drafted with consideration of privacy requirements, potential legal implications, and organizational policies, while ensuring all relevant details are properly documented for possible future reference or escalation.
Suggested Sections

1. Personal Information: Complainant's full name, position, department, contact details, and employment duration

2. Date and Location: Date of complaint submission and relevant dates of incidents

3. Recipient Details: Name and position of person(s) to whom the complaint is addressed (e.g., HR manager, direct supervisor)

4. Nature of Complaint: Clear statement identifying the type of complaint (e.g., harassment, discrimination, workplace safety)

5. Detailed Description: Chronological, factual account of the incident(s) or issue(s), including specific dates, times, and locations

6. Impact Statement: Description of how the situation has affected work performance, well-being, or workplace relationships

7. Prior Actions Taken: Description of any previous attempts to resolve the issue informally or through other channels

8. Desired Outcome: Clear statement of what resolution or outcome is being sought

Optional Sections

1. Witnesses: Names and contact details of any witnesses to the incidents, if applicable

2. Health and Safety Implications: Include if the complaint relates to workplace safety or has health and safety implications

3. Union Representative Details: Include if union representation is involved in the complaint

4. Legal Framework: Reference to specific legislation or workplace policies that have been violated, if relevant

5. Request for Confidentiality: Specific requests regarding the handling and confidentiality of the complaint

6. Timeline of Events: Detailed chronological timeline if complaint involves multiple incidents or complex sequence of events

Suggested Schedules

1. Evidence Documentation: Copies of relevant emails, messages, photographs, or other documentary evidence

2. Medical Records: If relevant to the complaint, any medical certificates or health professional reports

3. Previous Correspondence: Copies of any previous relevant communications about the issue

4. Witness Statements: Written statements from witnesses, if available

5. Company Policy Documents: Relevant sections of workplace policies or procedures that relate to the complaint

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Healthcare

Education

Financial Services

Manufacturing

Retail

Technology

Construction

Professional Services

Hospitality

Transportation

Public Sector

Mining

Agriculture

Telecommunications

Legal Services

Media and Entertainment

Relevant Teams

Human Resources

Legal

Operations

Administration

Production

Sales

Customer Service

Information Technology

Finance

Research and Development

Quality Assurance

Health and Safety

Compliance

Executive Leadership

Marketing

Relevant Roles

Chief Executive Officer

Human Resources Director

Department Manager

Team Leader

Supervisor

Employee Relations Specialist

Administrative Assistant

Project Manager

Sales Representative

Customer Service Representative

Factory Worker

Office Manager

Technical Specialist

Professional Staff

Contract Worker

Graduate Trainee

Senior Executive

Line Manager

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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