Termination Warning Notice Template for New Zealand

A Termination Warning Notice is a critical document in New Zealand's employment framework, used when serious concerns about an employee's performance, conduct, or behavior need to be formally addressed. This document serves as a key step in the disciplinary process, providing clear written documentation of issues and expectations as required by the Employment Relations Act 2000. The notice should be issued after informal attempts to address the problems have been unsuccessful but before making any final decision about termination. It must detail specific incidents or concerns, outline required improvements, provide reasonable timeframes for change, and specify potential consequences. The Termination Warning Notice helps ensure procedural fairness and protects both employer and employee rights by creating a clear record of the process. It can be used across all industries and organization types, requiring careful consideration of applicable employment agreements, workplace policies, and relevant legislation.

1. Date and Address Block: Current date and employee's full name and address

2. Subject Line: Clear indication that this is a formal warning notice

3. Specific Misconduct/Performance Issues: Detailed description of the specific issues or incidents, including dates and examples

4. Impact Statement: Explanation of how the behavior/performance affects the workplace

5. Previous Discussions/Warnings: Reference to any prior verbal warnings or discussions about the issue

6. Expected Improvements: Clear outline of the required changes in behavior or performance

7. Timeframe: Specific period within which improvement is required

8. Support/Resources: Description of any support or resources the company will provide to help improvement

9. Consequences: Clear statement of what will happen if no improvement is made

10. Next Steps: Information about follow-up meetings or review process