Service Agreement Payment Terms Template for New Zealand

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Service Agreement Payment Terms

"I need a Service Agreement Payment Terms document for my IT consulting company that includes monthly billing cycles, 30-day payment terms, and the ability to charge in both NZD and USD, with operations starting January 2025."

Document background
This Service Agreement Payment Terms document is essential for businesses operating in New Zealand that engage in service-based transactions. It serves as a crucial component of service agreements, establishing clear payment obligations and processes while ensuring compliance with New Zealand's legal framework, including the Contract and Commercial Law Act 2017 and GST legislation. The document is designed to protect both service providers and customers by clearly defining payment terms, methods, timeframes, and consequences of non-payment. It includes provisions for electronic payments, GST handling, and dispute resolution, making it suitable for both domestic and international service arrangements within New Zealand's jurisdiction.
Suggested Sections

1. Parties: Identification of all parties to the agreement, including full legal names and addresses

2. Background: Context of the agreement and brief description of the services being provided

3. Definitions: Key terms used throughout the document, including payment-related terminology

4. Payment Terms: Core payment obligations, including amounts, frequency, and due dates

5. Invoice Requirements: Format, content, and timing requirements for invoices, including GST requirements

6. Payment Methods: Approved payment methods and processing details

7. Late Payment Consequences: Interest charges, penalties, and remedies for late payment

8. Dispute Resolution: Process for handling payment disputes and discrepancies

9. Term and Termination: Duration of the payment terms and conditions for early termination

10. General Provisions: Standard legal provisions including governing law, notices, and amendments

Optional Sections

1. Credit Terms: Include when offering credit or installment payment arrangements

2. Performance-Based Payments: Include when payments are tied to specific milestones or KPIs

3. Currency and Exchange: Include for international transactions or multiple currency handling

4. Group Company Billing: Include when dealing with corporate groups or multiple entity billing

5. Tax Compliance: Include detailed tax obligations beyond standard GST for complex service arrangements

6. Security for Payment: Include when requiring guarantees, bonds, or other payment security

7. Early Payment Discounts: Include when offering incentives for early payment

8. Force Majeure: Include specific provisions for payment obligations during unforeseen events

Suggested Schedules

1. Schedule 1 - Fee Schedule: Detailed breakdown of service fees, rates, and charges

2. Schedule 2 - Payment Milestones: Timeline of payment obligations linked to service delivery stages

3. Schedule 3 - Approved Payment Methods: Detailed specifications for each accepted payment method

4. Schedule 4 - Invoice Template: Standard format for invoices including required fields

5. Schedule 5 - Performance Metrics: KPIs or metrics linked to payment conditions if applicable

6. Appendix A - Bank Account Details: Secure document containing payment processing information

7. Appendix B - Special Payment Instructions: Any specific requirements for particular payment scenarios

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Professional Services

Information Technology

Construction

Consulting

Healthcare

Education

Financial Services

Real Estate

Manufacturing

Retail

Hospitality

Telecommunications

Legal Services

Engineering

Transportation and Logistics

Relevant Teams

Finance

Legal

Commercial

Operations

Procurement

Accounts Receivable

Accounts Payable

Treasury

Risk Management

Compliance

Contract Administration

Relevant Roles

Chief Financial Officer

Finance Manager

Accounts Receivable Manager

Accounts Payable Manager

Commercial Manager

Contract Manager

Legal Counsel

Company Secretary

Credit Controller

Financial Controller

Procurement Manager

Business Development Manager

Operations Manager

Treasury Manager

Risk Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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