Pre Task Risk Assessment Template for New Zealand

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Key Requirements PROMPT example:

Pre Task Risk Assessment

"I need a Pre Task Risk Assessment document for a construction project involving working at heights and crane operations at a multi-story building site in Auckland, with particular emphasis on weather-related risks and coordination between multiple subcontractors."

Document background

The Pre Task Risk Assessment is a fundamental workplace safety tool required under New Zealand's health and safety regulatory framework. This document must be completed before undertaking any work activity that could pose risks to worker safety, health, or the environment. It ensures compliance with the Health and Safety at Work Act 2015 and associated regulations while providing a systematic approach to identifying and controlling workplace hazards. The PTRA requires input from supervisors, workers, and safety representatives, documenting specific task details, associated risks, control measures, and emergency procedures. It serves as both a practical guide for safe work execution and a legal record demonstrating due diligence in risk management. The document is particularly crucial in high-risk industries and for complex tasks where multiple hazards may be present.

Suggested Sections

1. Task Identification: Details of the specific task, location, date, and scope of work to be performed

2. Team Members: List of workers involved, their roles, and confirmation of their competencies/qualifications

3. Hazard Identification: Systematic identification of all potential hazards associated with the task

4. Risk Assessment Matrix: Standard risk matrix showing likelihood and consequence ratings to determine risk levels

5. Initial Risk Evaluation: Assessment of risks before control measures are implemented

6. Control Measures: Detailed description of required control measures following the hierarchy of controls

7. Residual Risk Assessment: Evaluation of remaining risks after control measures are implemented

8. Required PPE and Equipment: List of all personal protective equipment and specific equipment needed

9. Emergency Procedures: Specific emergency response procedures relevant to the task

10. Authorization and Sign-off: Approval sections for supervisors and workers to confirm understanding and acceptance

Optional Sections

1. Environmental Considerations: Required when task has potential environmental impacts or requires specific environmental controls

2. Permit Requirements: Include when task requires specific work permits (e.g., hot work, confined space, working at heights)

3. Specialized Equipment Checklist: Required when task involves use of complex or high-risk equipment

4. Traffic Management: Include when work affects or occurs near vehicle or pedestrian traffic

5. Weather Conditions: Required for outdoor work or when weather could impact task safety

6. Stakeholder Communication: Include when work affects other parties or requires coordination with other teams

7. Chemical Safety: Required when hazardous substances are used in the task

Suggested Schedules

1. Site Layout Plan: Diagram showing work area, access points, and emergency equipment locations

2. Risk Assessment Matrix Guide: Detailed guide for using the risk assessment matrix

3. Emergency Contact List: List of emergency contacts and response procedures

4. PPE Requirements Chart: Visual guide showing required PPE for different activities

5. Hazard Pictogram Reference: Visual reference for common hazard symbols and their meanings

6. Control Measures Hierarchy: Reference guide explaining the hierarchy of controls

7. Incident Response Flowchart: Step-by-step guide for responding to incidents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Construction

Manufacturing

Mining

Oil and Gas

Transportation

Utilities

Agriculture

Forestry

Maritime

Telecommunications

Infrastructure

Energy

Waste Management

Chemical Processing

Healthcare

Relevant Teams

Operations

Health and Safety

Project Management

Site Operations

Maintenance

Quality Control

Engineering

Compliance

Risk Management

Environmental

Production

Field Operations

Technical Services

Relevant Roles

Site Supervisor

Health and Safety Manager

Project Manager

Construction Manager

Operations Manager

Risk Assessment Officer

Safety Coordinator

Field Supervisor

Maintenance Manager

Production Supervisor

Quality Control Manager

Engineering Manager

Environmental Health and Safety Officer

Compliance Manager

Work Crew Leader

Site Safety Representative

Operations Supervisor

Technical Manager

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Authors

Alex Denne

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