Employee Exit Form Template for New Zealand

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Key Requirements PROMPT example:

Employee Exit Form

"I need an Employee Exit Form for a technology company in New Zealand that includes enhanced IP protection clauses and detailed system access termination procedures, as we deal with sensitive client data and proprietary software."

Document background

The Employee Exit Form is a essential document used when an employee leaves an organization in New Zealand, whether through resignation, retirement, dismissal, or redundancy. It serves as a comprehensive checklist and record-keeping tool that ensures all necessary steps in the termination process are completed in compliance with New Zealand employment legislation. The form typically includes sections for documenting final pay calculations, return of company property, termination of system access, and acknowledgment of ongoing obligations. It helps protect both employer and employee interests by creating a clear record of the separation process and ensuring all legal and organizational requirements are met.

Suggested Sections

1. Employee Information: Basic details including name, employee ID, position, department, and length of service

2. Termination Details: Last working day, type of termination (resignation/dismissal/redundancy), notice period details

3. Final Pay Calculation: Breakdown of final salary, outstanding leave, and any other entitlements

4. Company Property Return: Checklist of company assets to be returned (keys, devices, cards, etc.)

5. System Access Termination: List of systems and accounts requiring deactivation

6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations and handling of sensitive information

7. Exit Interview Details: Date and time of exit interview if applicable

8. Sign-off Section: Signatures from employee, manager, and HR representative confirming completion of exit process

Optional Sections

1. Non-Compete Acknowledgment: To be included if employee was subject to non-compete or restraint of trade provisions

2. Knowledge Transfer Plan: For roles requiring significant handover of responsibilities or projects

3. Outstanding Expense Claims: If employee has pending expense claims to be processed

4. Benefits Continuation: Information about post-employment benefits if applicable

5. Reference Request: Employee's preference regarding future reference requests

6. Forwarding Contact Details: For employees who wish to provide future contact information

Suggested Schedules

1. Company Property Checklist: Detailed inventory of company assets and their return status

2. Final Pay Calculation Sheet: Detailed breakdown of all final payment components

3. System Access List: Comprehensive list of all system accounts and access rights to be terminated

4. Project Handover Status: Status report of ongoing projects and handover completion

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Government

Non-Profit

Agriculture

Mining

Transportation

Media and Entertainment

Relevant Teams

Human Resources

People Operations

People and Culture

Administration

Legal

Finance

Payroll

Relevant Roles

HR Manager

HR Director

People Operations Manager

HR Business Partner

HR Administrator

Office Manager

Department Manager

Team Leader

Operations Manager

General Manager

Chief Human Resources Officer

HR Coordinator

People and Culture Manager

Find the exact document you need

Termination Of Employment Form

A legal document used in New Zealand to formally record and execute the termination of employment, ensuring compliance with NZ employment law and protecting both parties' interests.

How a Sales & Marketing Lead uses Genie AI to reduce contract drafting time by 95%

Let's create your Employee Exit Form

Authors

Alex Denne

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