All Countries
Corporate Governance
Ordinary Resolution Of Shareholders

Ordinary Resolution Of Shareholders Template for New Zealand

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Ordinary Resolution Of Shareholders

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Ordinary Resolution Of Shareholders

"I need an Ordinary Resolution of Shareholders to appoint Sarah Chen as a new director of our New Zealand tech company, effective from March 15, 2025, including all necessary compliance requirements under the Companies Act 1993."

Celebrated by
Collaborations with
Investors
Document background
An Ordinary Resolution of Shareholders is a critical corporate governance tool used in New Zealand business operations. This document type is required when shareholders need to make decisions that can be passed with a simple majority vote (more than 50% of voting rights) under the Companies Act 1993. Common scenarios requiring an Ordinary Resolution include the appointment or removal of directors, approval of financial statements, authorization of dividend payments, and other routine corporate matters. The document must clearly state the resolution(s) being passed, record voting results, and be properly certified. It forms part of the company's official records and may need to be filed with the Companies Office or other regulatory bodies depending on the nature of the resolution.
Suggested Sections

1. Company Details: Full legal name of the company, company number, and registered office address

2. Date: Date of the resolution

3. Type of Resolution: Statement confirming this is an ordinary resolution of shareholders

4. Notice and Meeting Details: Reference to the notice of meeting (if applicable) or confirmation that proper notice was given or waived

5. Quorum: Confirmation that a quorum was present or that sufficient shareholders participated

6. Resolution Text: Clear statement of the resolution(s) being passed, using 'RESOLVED THAT' format

7. Voting Results: Record of the voting outcome, including numbers/percentages for, against, and abstaining

8. Certification: Certification of the resolution's passing, typically signed by the chairperson or authorized representative

Optional Sections

1. Preamble: Additional background information when complex context is needed to understand the resolution

2. Related Resolutions: Reference to other resolutions that may be connected or dependent on this resolution

3. Conditions Precedent: Any conditions that must be met before the resolution takes effect

4. Implementation Instructions: Specific instructions for carrying out the resolution's requirements

5. Proxy Details: Information about proxies when proxy votes were used

6. Dissenting Votes: Detailed record of any dissenting votes when required for legal purposes

Suggested Schedules

1. Voting Record: Detailed breakdown of all votes cast, including shareholder names and their respective voting powers

2. Supporting Documents: Any relevant documents referenced in the resolution (e.g., agreements, certificates, or reports)

3. Notice of Meeting: Copy of the notice of meeting or written resolution circulation document

4. Powers of Attorney: Copies of any powers of attorney or other authorities under which the resolution was executed

5. Certificate of Director/Secretary: Official certification of the resolution's validity and compliance with company requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Professional Services

Real Estate

Healthcare

Energy

Mining

Agriculture

Transportation

Construction

Telecommunications

Education

Hospitality

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Support

Executive Office

Risk Management

Shareholder Services

Corporate Affairs

Administrative Support

Relevant Roles

Company Secretary

Corporate Lawyer

Legal Counsel

Compliance Officer

Board Director

Chief Executive Officer

Chief Financial Officer

Corporate Governance Manager

Legal Administrator

Risk Manager

Company Director

Managing Director

Board Chairman

Corporate Services Manager

Shareholder Relations Manager

Industries
Companies Act 1993: The primary legislation governing company operations in New Zealand, including provisions for shareholder meetings, voting rights, and resolution requirements. Particularly relevant sections include s109 (Management review by shareholders), s117-s119 (Meeting procedures), and s105-s108 (Shareholder rights and powers).
Financial Markets Conduct Act 2013: Relevant if the company is publicly listed, containing additional requirements for shareholder communications and corporate governance for listed entities.
Financial Reporting Act 2013: Applicable if the resolution involves financial statements, reporting requirements, or auditor appointments.
Contract and Commercial Law Act 2017: General provisions regarding the formation and enforcement of commercial agreements, which may be relevant to the implementation of the resolution.
Company Constitution: While not legislation, the company's constitution (if any) must be considered as it may contain specific requirements for passing ordinary resolutions and other shareholder matters.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Removing A Director By Ordinary Resolution

A New Zealand corporate resolution document for removing a company director through shareholder vote, compliant with the Companies Act 1993.

find out more

Resolution Of The Sole Shareholder

A formal document under New Zealand law recording decisions made by a company's sole shareholder in accordance with the Companies Act 1993.

find out more

Unanimous Resolution Of Shareholders

A New Zealand corporate document recording decisions unanimously agreed upon by all voting shareholders of a company under the Companies Act 1993.

find out more

Annual General Meeting Resolution

A formal document recording resolutions passed at a company's Annual General Meeting under New Zealand law.

find out more

Shareholder Special Resolution

A formal New Zealand corporate document recording shareholders' decisions requiring 75% majority approval under the Companies Act 1993.

find out more

Ordinary Resolution Of Shareholders

A New Zealand corporate document recording shareholder decisions passed by simple majority vote under the Companies Act 1993.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.