Internship Joining Letter Template for Netherlands

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Key Requirements PROMPT example:

Internship Joining Letter

"I need an Internship Joining Letter for a 6-month software development internship starting March 2025, compliant with Dutch law and including remote work provisions, as the intern will be working hybrid from Amsterdam."

Document background
The Internship Joining Letter is a crucial document used in the Netherlands when formally offering an internship position to a candidate. It serves as both a welcome letter and a legal document that outlines the terms and conditions of the internship arrangement. This document is particularly important in the Dutch context, where internships (stages) are heavily regulated and often integrated into educational programs. The letter needs to comply with Dutch labor laws, educational requirements, and specific regulations regarding intern compensation and working conditions. It's typically used when an organization has selected an intern and wants to formalize the arrangement, whether for mandatory educational internships or voluntary work experience programs. The document includes key information about the position, learning objectives, supervision, and practical arrangements, while maintaining a tone that is both professional and welcoming.
Suggested Sections

1. Company Details and Date: Official company letterhead, date, and reference number

2. Intern's Personal Information: Full name and address of the intern

3. Welcome Statement: Brief welcoming message confirming the internship offer

4. Internship Role: Title/position and department of the internship

5. Duration and Dates: Start date, end date, and total duration of the internship

6. Working Hours: Regular working hours, days per week, and any flexibility arrangements

7. Location: Primary work location and any remote work arrangements

8. Supervision: Name and position of the assigned supervisor/mentor

9. Learning Objectives: Key educational goals and skills development opportunities

10. Compensation: Internship allowance or stipend details, if applicable

11. Basic Terms: Essential conditions including confidentiality, company policies, and code of conduct

12. Acceptance Instructions: How to accept the offer and by what deadline

Optional Sections

1. Educational Institution Details: Include when the internship is part of a formal education program, with details about the educational institution and program

2. Travel Allowance: Include when offering compensation for commuting expenses

3. Housing Allowance: Include when providing accommodation support for international interns

4. Insurance Coverage: Include when offering specific insurance arrangements

5. Equipment Provision: Include when providing specific tools or equipment for the internship

6. Required Documentation: Include for international interns requiring work permits or visas

7. Meal Arrangements: Include when offering meal vouchers or cafeteria access

8. Additional Benefits: Include when offering other perks like gym membership, training programs

Suggested Schedules

1. Learning Agreement: Detailed document outlining educational objectives, required by most educational institutions

2. Intern Code of Conduct: Company-specific behavioral guidelines and expectations

3. Weekly Schedule: Detailed breakdown of working hours and any rotating schedules

4. Benefits Overview: Detailed list of all benefits and allowances provided

5. Required Documents Checklist: List of documents the intern needs to provide before starting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Technology

Financial Services

Manufacturing

Healthcare

Professional Services

Education

Media & Entertainment

Retail

Energy

Telecommunications

Life Sciences

Construction

Non-Profit

Government

Research & Development

Relevant Teams

Human Resources

Legal

Talent Acquisition

Learning & Development

Operations

Administration

Graduate Recruitment

Employee Relations

Compliance

Training & Development

Relevant Roles

Intern

Graduate Intern

Research Intern

Summer Intern

Trainee

Student Worker

Work Experience Student

Apprentice

HR Manager

Hiring Manager

Department Manager

Internship Coordinator

Training Coordinator

Program Manager

Mentor

Supervisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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