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Freelance Project Contract

Freelance Project Contract Template for Netherlands

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Key Requirements PROMPT example:

Freelance Project Contract

"I need a Freelance Project Contract for a web development project starting March 2025, with strong IP protection clauses and milestone-based payments, to be used with multiple developers in the Netherlands."

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Document background
The Freelance Project Contract is essential for businesses and organizations in the Netherlands engaging independent professionals (ZZP'ers) for specific project-based work. This document is designed to comply with Dutch legislation, particularly the Wet DBA and related freelance regulations, while protecting both parties' interests. It's specifically structured to maintain clear distinction from employment relationships, incorporating necessary elements such as project scope, deliverables, payment terms, and intellectual property rights. The contract is particularly relevant in today's growing gig economy, where project-based work is increasingly common across various sectors. It includes provisions for GDPR compliance, professional liability, and quality standards while maintaining the flexibility characteristic of freelance relationships.
Suggested Sections

1. Parties: Identification of the client and freelancer, including registration details (KvK number) and VAT numbers

2. Background: Context of the agreement and confirmation of freelancer's independent contractor status

3. Definitions: Key terms used throughout the agreement, including Project, Deliverables, Intellectual Property Rights

4. Scope of Services: Detailed description of the project and services to be provided

5. Term and Timeline: Project duration, key milestones, and delivery dates

6. Fees and Payment Terms: Project fee, payment schedule, expenses, and invoicing requirements

7. Obligations of the Freelancer: Key responsibilities, quality standards, and professional conduct requirements

8. Client Responsibilities: Client's obligations including providing necessary information and materials

9. Intellectual Property Rights: Ownership and transfer of IP rights in deliverables

10. Confidentiality: Protection of confidential information and trade secrets

11. Data Protection: GDPR compliance and personal data processing arrangements

12. Liability and Indemnification: Limitation of liability and indemnification provisions

13. Termination: Conditions for ending the agreement and consequences of termination

14. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. Non-Competition: Restrictions on working with competitors, used when freelancer will have access to sensitive competitive information

2. Insurance: Professional liability insurance requirements, relevant for high-value or high-risk projects

3. Warranties: Specific guarantees regarding project quality and performance, important for technical projects

4. Change Management: Process for handling scope changes, recommended for complex projects

5. Force Majeure: Provisions for unforeseen circumstances, particularly relevant post-COVID

6. Subcontracting: Terms for engaging subcontractors, if allowed

7. Equipment and Resources: Specifications about tools and resources, relevant when specific equipment is required

8. Exit Arrangements: Detailed handover procedures, important for long-term or complex projects

Suggested Schedules

1. Project Specification: Detailed technical specifications and requirements for the project

2. Deliverables and Milestones: Specific list of deliverables with acceptance criteria and delivery dates

3. Fee Schedule: Detailed breakdown of fees, payment milestones, and any variable compensation elements

4. Service Level Agreement: Performance metrics and quality standards if applicable

5. Data Processing Agreement: Required under GDPR if personal data processing is involved

6. Contact Details and Escalation Procedure: Key contact persons and communication protocols

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Information Technology

Creative Industries

Management Consulting

Marketing and Communications

Engineering

Professional Services

Construction

Media and Entertainment

Education and Training

Healthcare

Financial Services

Research and Development

Relevant Teams

Legal

Human Resources

Procurement

Operations

Finance

Project Management Office

Talent Acquisition

Contract Administration

Risk Management

Compliance

Relevant Roles

Project Manager

Procurement Manager

Legal Counsel

HR Director

Operations Manager

Department Head

Freelance Consultant

Independent Developer

Contract Manager

Business Owner

Freelance Designer

Chief Financial Officer

Program Director

Resource Manager

Talent Acquisition Manager

Industries
Dutch Civil Code (Burgerlijk Wetboek): The primary source of contract law in the Netherlands, particularly Book 7 which covers service agreements and contract requirements
Wet Deregulering Beoordeling Arbeidsrelaties (DBA): Law governing the assessment of employment relationships, crucial for establishing proper independent contractor status
Wet op de Omzetbelasting 1968 (VAT Law): Regulates VAT obligations for freelancers, including invoicing requirements and tax rates
Algemene Verordening Gegevensbescherming (AVG/GDPR): Data protection regulations that must be considered when handling personal data in the contract
Auteurswet (Dutch Copyright Act): Governs intellectual property rights and copyright transfer or licensing in project deliverables
Wet Werk en Zekerheid (Work and Security Act): Important to ensure the contract terms don't inadvertently create an employment relationship
Handelsregisterwet (Commercial Registry Act): Requirements for freelancers regarding Chamber of Commerce registration and business operations
Arbeidsomstandighedenwet (Working Conditions Act): Safety and working conditions regulations that may apply even to independent contractors in certain situations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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