Debt Collection Notice Template for Netherlands

A Debt Collection Notice is a formal document used in the Netherlands when attempting to recover outstanding debts from either businesses or individuals. This document is typically issued after initial payment reminders have been unsuccessful and represents a crucial step in the debt collection process under Dutch law. It must comply with specific Dutch regulations, particularly the Wet Incassokosten (WIK) and the Dutch Civil Code, which govern collection costs and procedures. The notice includes mandatory information such as the original debt amount, statutory interest, collection costs, and a final payment deadline (typically 14 days). It serves as the last formal notice before potential legal proceedings and must be carefully drafted to ensure legal enforceability while maintaining professional standards. The document is particularly important as it establishes a formal record of the collection attempt and can be used as evidence in subsequent legal proceedings if necessary.

1. Sender Details: Full legal name, address, and registration details of the creditor or collection agency

2. Recipient Details: Full name and address of the debtor

3. Date and Reference: Current date and unique reference number for the debt collection case

4. Subject Line: Clear indication that this is a formal debt collection notice (Aanmaning)

5. Original Debt Details: Information about the original invoice(s), including invoice numbers, dates, and amounts

6. Payment History: Overview of any partial payments made and remaining balance

7. Total Amount Due: Clear breakdown of principal amount, statutory interest, and collection costs

8. Payment Deadline: Clear statement of the payment deadline (typically 14 days) and consequences of non-payment

9. Payment Instructions: Bank account details and payment reference information