Collection Letter Final Notice Template for Netherlands

The Collection Letter Final Notice is a crucial document in the Dutch debt collection process, typically used when previous payment requests have been unsuccessful. This document serves as the final formal communication before initiating legal proceedings against a debtor. It must comply with Dutch legislation, particularly the Wet Incassokosten (WIK) and the Dutch Civil Code (Burgerlijk Wetboek), which govern collection costs and debt recovery procedures. The letter should be used when all other attempts to secure payment have failed, and the creditor is prepared to take legal action. It includes essential information such as the original debt amount, accrued interest, collection costs, payment deadline, and consequences of non-payment. The document must be carefully drafted to ensure it meets all legal requirements while effectively communicating the urgency of the situation to the debtor.

1. Sender Details: Full legal name, address, and contact information of the collecting entity, including any relevant registration numbers (KvK number)

2. Recipient Details: Debtor's full name and address, reference/customer number, and date

3. Subject Line: Clear indication that this is a Final Notice (LAATSTE AANMANING)

4. Original Debt Reference: Reference to the original invoice(s) or agreement, including dates and reference numbers

5. Current Amount Details: Detailed breakdown of the original amount, any interest applied, and collection costs as per WIK regulations

6. Payment Deadline: Clear statement of the final payment deadline (typically 14 days) and consequences of non-payment

7. Payment Instructions: Specific payment methods and bank account details for making the payment

8. Legal Consequences: Description of legal measures that will be taken if payment is not received by the deadline

9. Contact Information: How the debtor can contact you if they have questions or want to arrange payment