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Camp Waiver

Camp Waiver Template for Netherlands

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Key Requirements PROMPT example:

Camp Waiver

"I need a Camp Waiver for a summer adventure camp in Amsterdam running from June to August 2025, including high-risk activities like rock climbing and kayaking, that will be signed by international participants' guardians and needs specific provisions for transportation between activity sites."

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Document background
The Camp Waiver is an essential legal document used by recreational and educational organizations operating camps in the Netherlands. It serves as a comprehensive agreement between camp providers and participants' guardians, incorporating crucial elements required under Dutch law. This document is necessary whenever an organization runs camps or structured recreational activities for minors, requiring parental consent and acknowledgment of risks. The waiver must comply with Dutch civil law regarding liability limitations, consumer protection regulations, and GDPR requirements for personal data processing. It typically includes sections on medical authorizations, emergency procedures, code of conduct, and specific activity-related risks, while ensuring all terms remain fair and reasonable under Dutch consumer protection laws.
Suggested Sections

1. Parties: Identification of the camp organization and the participant/guardian

2. Background: Brief description of the camp's nature and purpose

3. Definitions: Key terms used throughout the waiver including 'Camp Activities', 'Emergency Contact', 'Medical Emergency', etc.

4. Acknowledgment of Risks: Detailed description of potential risks associated with camp activities

5. Assumption of Risk: Participant/guardian's acknowledgment and acceptance of the outlined risks

6. Medical Authorization: Authorization for emergency medical treatment and confirmation of health status

7. Rules and Regulations: Camp rules, code of conduct, and consequences of violations

8. Photo and Media Release: Consent for use of photographs and recordings of the participant

9. Personal Data Processing: GDPR-compliant section on how personal data will be collected, used, and protected

10. Release of Liability: Waiver of liability claims within the bounds of Dutch law

11. Governing Law: Specification of Dutch law as governing law and jurisdiction

12. Execution: Signature blocks and date fields for all parties

Optional Sections

1. Transportation Authorization: Required if the camp includes off-site activities or field trips

2. Special Needs Accommodation: Include if the camp offers accommodations for participants with special needs

3. Insurance Requirements: Include if participants are required to have specific insurance coverage

4. Cancellation Policy: Include if there are specific refund or cancellation terms

5. COVID-19 or Health Crisis Provisions: Include during relevant health crises with specific protocols and requirements

6. International Participant Provisions: Required for camps accepting international participants

Suggested Schedules

1. Medical Information Form: Detailed health information, allergies, medications, and medical history

2. Emergency Contact List: List of emergency contacts and their relationship to the participant

3. Activity Schedule: Detailed list of planned activities and their associated risks

4. Camp Rules and Guidelines: Comprehensive list of camp rules, procedures, and behavioral expectations

5. Equipment List: Required and prohibited items for camp participation

6. Medication Administration Authorization: Detailed instructions and authorization for administering medications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Camp
Camp Activities
Camp Staff
Camp Premises
Participant
Guardian
Medical Emergency
Emergency Contact
Medical Personnel
Personal Data
Force Majeure
Authorized Representative
Camp Rules
Program Period
Supervision
Special Needs
Safety Equipment
Emergency Procedures
Prohibited Items
Registration Fee
Camp Property
Medical Information
Consent
Risk Activities
Code of Conduct
Data Processing
Liability
Termination
Health Declaration
Accommodation
Camp Director
Disciplinary Action
Emergency Transportation
Insurance Coverage
Relevant Industries

Recreation and Sports

Education

Youth Services

Tourism

Outdoor Activities

Summer Camps

Adventure Tourism

Child Care Services

Non-Profit Youth Organizations

Sports and Recreation Facilities

Relevant Teams

Legal

Operations

Risk Management

Administration

Program Management

Safety and Compliance

Youth Services

Registration

Customer Service

Emergency Response

Relevant Roles

Camp Director

Recreation Program Manager

Youth Activities Coordinator

Risk Management Officer

Legal Counsel

Compliance Officer

Operations Manager

Program Director

Safety Coordinator

Administrative Manager

Youth Services Manager

Outdoor Education Specialist

Camp Counselor Supervisor

Registration Coordinator

Industries
Dutch Civil Code (Burgerlijk Wetboek) Book 6, Article 162: Defines tort law and general principles of liability in the Netherlands, which is crucial for understanding what can and cannot be waived
Dutch Civil Code Book 7, Article 400-413: Governs service agreements (overeenkomst van opdracht), which applies to the relationship between camp organizers and participants
Youth Care Act (Jeugdwet): Regulates care and activities involving minors, including safety requirements and professional standards for youth activities
General Data Protection Regulation (GDPR/AVG): European privacy law governing the collection and processing of personal data, including requirements for consent forms
Dutch Civil Code Book 1, Article 234: Regulates legal capacity of minors and requirements for parental consent
Dutch Consumer Law (Consumentenwet): Protects consumer rights and regulates unfair terms in consumer contracts, including limitations on liability waivers
Health and Safety at Work Act (Arbeidsomstandighedenwet): Sets standards for safety and health in recreational activities and camps
Sports and Recreation Activities Decree (Warenwetbesluit Attractie- en Speeltoestellen): Regulates safety requirements for recreational equipment and activities that might be used in camps
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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