Company Secretary Engagement Letter Template for Nigeria

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Key Requirements PROMPT example:

Company Secretary Engagement Letter

"I need a Company Secretary Engagement Letter for appointing an individual professional as Company Secretary for my Nigerian tech startup, with a focus on ensuring regulatory compliance and handling our upcoming IPO preparations starting March 2025."

Document background
The Company Secretary Engagement Letter is a crucial document used when appointing a Company Secretary in Nigeria, whether as an individual professional or through a professional services firm. It is required for compliance with the Companies and Allied Matters Act (CAMA) 2020, which mandates that certain categories of companies must have a Company Secretary. The document typically includes detailed information about the scope of secretarial services, professional fees, confidentiality obligations, and terms of engagement. It serves as both a legal record of appointment and a practical framework for the working relationship, ensuring clear understanding of responsibilities and expectations between the parties. This document is particularly important in the Nigerian business context where corporate governance requirements are becoming increasingly stringent and the role of Company Secretary carries significant legal and administrative responsibilities.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient's details

2. Salutation: Formal greeting to the company representative

3. Introduction: Opening paragraph confirming the intention to provide company secretarial services

4. Appointment Terms: Confirmation of the appointment and its effective date

5. Scope of Services: Detailed list of company secretarial services to be provided, aligned with CAMA 2020 requirements

6. Professional Fees: Fee structure, payment terms, and billing arrangements

7. Professional Standards: Commitment to maintain professional standards and compliance with relevant regulations

8. Confidentiality: Undertaking to maintain confidentiality of company information

9. Duration and Termination: Terms regarding the duration of engagement and termination provisions

10. Acceptance: Signature blocks for both parties to confirm acceptance of the terms

Optional Sections

1. Additional Services: Section detailing any extra services beyond standard company secretarial duties, used when offering expanded service scope

2. Team Structure: Information about the team handling the secretarial services, used for larger firms with multiple professionals

3. Conflict Resolution: Procedures for handling disputes, used in more detailed engagement letters

4. Professional Indemnity: Details of professional indemnity insurance coverage, used when specifically requested or for high-risk engagements

5. Data Protection: Specific provisions relating to NDPR compliance, used when handling sensitive personal data

Suggested Schedules

1. Schedule A - Detailed Service Scope: Comprehensive list of all secretarial services to be provided

2. Schedule B - Fee Schedule: Detailed breakdown of fees for different services and any additional charges

3. Schedule C - Key Personnel: List of key team members and their roles (if applicable)

4. Appendix 1 - Required Information: List of documents and information required from the company to facilitate the services

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Manufacturing

Technology

Oil and Gas

Telecommunications

Real Estate

Healthcare

Retail

Professional Services

Energy

Mining

Agriculture

Construction

Education

Transportation and Logistics

Relevant Teams

Legal

Compliance

Corporate Services

Administration

Corporate Governance

Board Secretariat

Risk Management

Executive Office

Relevant Roles

Company Secretary

Chief Legal Officer

Legal Director

Compliance Officer

Corporate Services Manager

Board Chairman

Managing Director

Chief Executive Officer

Legal Counsel

Head of Legal

Corporate Governance Officer

Director of Administration

Chief Operating Officer

Risk Management Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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