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Company Secretary Engagement Letter
"I need a Company Secretary Engagement Letter for our Irish tech startup, engaging a professional services firm to handle all statutory compliance and board meeting management, with services to commence from March 1, 2025."
1. Letterhead and Date: Professional firm's letterhead, including registration details and date of the letter
2. Addressee Details: Full name and address of the client company and appropriate representative
3. Opening Statement: Confirmation of appointment as company secretary and reference to any previous discussions
4. Scope of Services: Detailed list of company secretarial services to be provided, including statutory and additional services
5. Professional Fees: Fee structure, payment terms, and billing arrangements
6. Term and Termination: Duration of appointment and conditions for termination of services
7. Professional Standards: Commitment to professional standards and regulatory compliance
8. Confidentiality: Confidentiality obligations and data protection commitments
9. Limitation of Liability: Terms limiting the company secretary's liability where permitted by law
10. Acceptance: Signature blocks and instructions for accepting the engagement
1. Additional Services: Section detailing optional additional services available beyond standard company secretarial duties, used when offering expanded service packages
2. Professional Indemnity Insurance: Details of professional indemnity insurance coverage, included when specifically requested or for high-value engagements
3. Conflict Resolution: Procedures for handling disputes, included for longer-term or more complex engagements
4. Team Structure: Information about the team handling the company secretarial matters, included for larger firms or when multiple personnel will be involved
5. Electronic Communications: Specific provisions regarding electronic communications and virtual meetings, included when services will be delivered primarily digitally
1. Schedule of Services: Detailed breakdown of all company secretarial services included in the engagement
2. Fee Schedule: Detailed breakdown of fees for different services and any additional charges
3. Key Personnel: List of key personnel involved in providing the services, including their roles and contact details
4. Compliance Calendar: Annual calendar of statutory filing deadlines and compliance requirements
Authors
Applicable Laws
Board
Business Day
Client
Company
Companies Act
Company Records
Confidential Information
Directors
Effective Date
Engagement
Fees
Force Majeure Event
Intellectual Property Rights
Personal Data
Register of Members
Services
Service Provider
Statutory Books
Statutory Registers
Term
Working Hours
Scope of Services
Term and Duration
Fees and Payment
Duties and Responsibilities
Professional Standards
Confidentiality
Data Protection
Conflicts of Interest
Professional Indemnity
Limitation of Liability
Termination
Force Majeure
Notice
Assignment
Governing Law
Entire Agreement
Electronic Communications
Anti-Money Laundering Compliance
Record Keeping
Service Standards
Intellectual Property
Insurance
Dispute Resolution
Professional Services
Legal Services
Corporate Services
Financial Services
Technology
Manufacturing
Retail
Healthcare
Real Estate
Construction
Education
Non-Profit
Energy
Transportation
Telecommunications
Legal
Compliance
Corporate Governance
Finance
Administration
Operations
Executive
Board of Directors
Corporate Affairs
Risk Management
Company Secretary
Corporate Secretary
Legal Director
Chief Legal Officer
Compliance Officer
Corporate Governance Officer
Managing Director
Chief Executive Officer
Board Director
Finance Director
Chief Financial Officer
Operations Director
General Counsel
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