Company Secretary Engagement Letter Template for Ireland

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Key Requirements PROMPT example:

Company Secretary Engagement Letter

"I need a Company Secretary Engagement Letter for our Irish tech startup, engaging a professional services firm to handle all statutory compliance and board meeting management, with services to commence from March 1, 2025."

Document background
The Company Secretary Engagement Letter is a crucial document used when appointing a company secretary in Ireland, whether an individual professional or a corporate service provider. It is required whenever a company engages a new company secretary, as mandated by the Companies Act 2014, which requires every company registered in Ireland to have a company secretary. The document serves to clearly define the relationship between the company and the company secretary, outlining specific duties, responsibilities, and service terms. It includes details about statutory compliance requirements, corporate governance obligations, administrative duties, professional fees, and terms of engagement. This document is particularly important as it establishes the framework for ensuring proper corporate governance and compliance with Irish company law.
Suggested Sections

1. Letterhead and Date: Professional firm's letterhead, including registration details and date of the letter

2. Addressee Details: Full name and address of the client company and appropriate representative

3. Opening Statement: Confirmation of appointment as company secretary and reference to any previous discussions

4. Scope of Services: Detailed list of company secretarial services to be provided, including statutory and additional services

5. Professional Fees: Fee structure, payment terms, and billing arrangements

6. Term and Termination: Duration of appointment and conditions for termination of services

7. Professional Standards: Commitment to professional standards and regulatory compliance

8. Confidentiality: Confidentiality obligations and data protection commitments

9. Limitation of Liability: Terms limiting the company secretary's liability where permitted by law

10. Acceptance: Signature blocks and instructions for accepting the engagement

Optional Sections

1. Additional Services: Section detailing optional additional services available beyond standard company secretarial duties, used when offering expanded service packages

2. Professional Indemnity Insurance: Details of professional indemnity insurance coverage, included when specifically requested or for high-value engagements

3. Conflict Resolution: Procedures for handling disputes, included for longer-term or more complex engagements

4. Team Structure: Information about the team handling the company secretarial matters, included for larger firms or when multiple personnel will be involved

5. Electronic Communications: Specific provisions regarding electronic communications and virtual meetings, included when services will be delivered primarily digitally

Suggested Schedules

1. Schedule of Services: Detailed breakdown of all company secretarial services included in the engagement

2. Fee Schedule: Detailed breakdown of fees for different services and any additional charges

3. Key Personnel: List of key personnel involved in providing the services, including their roles and contact details

4. Compliance Calendar: Annual calendar of statutory filing deadlines and compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Professional Services

Legal Services

Corporate Services

Financial Services

Technology

Manufacturing

Retail

Healthcare

Real Estate

Construction

Education

Non-Profit

Energy

Transportation

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Governance

Finance

Administration

Operations

Executive

Board of Directors

Corporate Affairs

Risk Management

Relevant Roles

Company Secretary

Corporate Secretary

Legal Director

Chief Legal Officer

Compliance Officer

Corporate Governance Officer

Managing Director

Chief Executive Officer

Board Director

Finance Director

Chief Financial Officer

Operations Director

General Counsel

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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