Trading Terms Agreement Template for Malaysia

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Key Requirements PROMPT example:

Trading Terms Agreement

"I need a Trading Terms Agreement for my Malaysian electronics manufacturing company to supply components to distributors across Southeast Asia, with specific provisions for quality control standards and export compliance, starting from January 2025."

Document background
This Trading Terms Agreement is designed for use in commercial relationships where parties engage in regular trading activities within Malaysia or with Malaysian entities. It serves as a master agreement that governs the ongoing supply and purchase of goods or services, establishing clear parameters for business operations while ensuring compliance with Malaysian commercial law. The document is particularly valuable for businesses seeking to formalize their trading relationships, manage risk, and create a stable framework for recurring transactions. It addresses key aspects such as ordering mechanisms, delivery terms, quality standards, payment conditions, and dispute resolution procedures, while incorporating necessary provisions to comply with Malaysian regulatory requirements including the Contracts Act 1950 and related commercial legislation.
Suggested Sections

1. Parties: Identifies and provides full details of all parties entering into the agreement

2. Background: Sets out the context and purpose of the trading relationship

3. Definitions: Defines key terms used throughout the agreement

4. Supply Terms: Details the core trading arrangements including ordering process, delivery terms, and acceptance procedures

5. Pricing and Payment: Specifies pricing structure, payment terms, invoicing requirements, and payment methods

6. Quality Standards: Establishes required quality standards, specifications, and quality control procedures

7. Compliance: Sets out obligations regarding regulatory compliance, permits, and licenses

8. Term and Termination: Specifies duration of agreement and circumstances for termination

9. Confidentiality: Protects confidential information exchanged during the trading relationship

10. Liability and Indemnity: Defines liability limits and indemnification obligations

11. Dispute Resolution: Establishes procedures for resolving disputes

12. General Provisions: Includes standard boilerplate clauses such as notices, amendment procedures, and governing law

Optional Sections

1. Intellectual Property: Include when trading involves branded products or licensed materials

2. Insurance: Include when specific insurance requirements need to be maintained

3. Force Majeure: Include when parties want specific provisions for unforeseen circumstances

4. Export/Import Controls: Include for international trading relationships

5. Data Protection: Include when personal data processing is involved in the trading relationship

6. Exclusivity: Include when parties agree to exclusive trading arrangements

7. Performance Metrics: Include when specific performance standards need to be maintained

8. Environmental Compliance: Include when trading involves environmentally sensitive goods or processes

Suggested Schedules

1. Schedule 1 - Product Specifications: Detailed specifications of products or services being traded

2. Schedule 2 - Pricing Schedule: Detailed pricing structure, including any volume discounts or special pricing arrangements

3. Schedule 3 - Service Levels: Specific service level requirements and measurements

4. Schedule 4 - Quality Control Procedures: Detailed quality control and testing procedures

5. Schedule 5 - Delivery Requirements: Specific delivery terms, locations, and procedures

6. Appendix A - Required Documentation: List of required documentation for trading activities

7. Appendix B - Contact Details: Key contact information for both parties

8. Appendix C - Compliance Certificates: Copies of required permits, licenses, and certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Retail

Manufacturing

Consumer Goods

Electronics

Automotive

Food and Beverage

Textiles

Construction Materials

Chemical Products

Agricultural Products

Industrial Equipment

Pharmaceuticals

Technology

Raw Materials

Relevant Teams

Legal

Procurement

Commercial

Supply Chain

Operations

Sales

Finance

Compliance

Risk Management

Business Development

Relevant Roles

Commercial Director

Procurement Manager

Supply Chain Manager

Trading Manager

Business Development Manager

Operations Director

Contracts Manager

Legal Counsel

Chief Commercial Officer

Sales Director

Purchasing Manager

Compliance Officer

Risk Manager

Finance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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