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Request Letter For Refund Of Security Deposit From Landlord
"I need a Request Letter For Refund Of Security Deposit From Landlord for my commercial office space in Kuala Lumpur, where I paid RM 15,000 as deposit and will be vacating by March 15, 2025; the property is in excellent condition with no damages."
1. Sender's Address and Contact Information: Complete contact details of the tenant, including current forwarding address
2. Date: Current date of writing the letter
3. Recipient's Address: Landlord's complete name and address
4. Subject Line: Clear indication that this is a security deposit refund request
5. Salutation: Professional greeting to the landlord
6. Tenancy Details: Reference to the rental property address and period of tenancy
7. Deposit Amount Reference: Statement of the security deposit amount paid and when it was paid
8. Formal Request: Clear statement requesting the return of the security deposit
9. Property Condition Statement: Confirmation that the property was left in good condition
10. Payment Instructions: Preferred method of receiving the refund and relevant account details
11. Closing: Professional closing and signature
1. Property Inspection Details: Include when a formal inspection was conducted and documented
2. Dispute Prevention Section: Include when there were previous discussions about potential deductions or disputes
3. Urgency Statement: Include when the refund is time-sensitive or overdue
4. Legal Reference: Include when there's a need to reference specific tenancy laws or agreement clauses
5. Previous Communication Reference: Include when there have been prior communications about the refund
1. Copy of Tenancy Agreement: Attachment of the original signed tenancy agreement
2. Security Deposit Receipt: Proof of initial security deposit payment
3. Property Handover Report: Documentation of the property's condition at move-out
4. Photos of Property Condition: Visual evidence of the property's state upon vacancy
5. Utility Bills Clearance: Proof that all utility bills have been settled
Authors
Real Estate
Residential Property
Commercial Property
Property Management
Legal Services
Retail
Hospitality
Corporate Services
Education
Healthcare
Legal
Real Estate
Facilities Management
Property Management
Administrative Services
Corporate Services
Tenant Relations
Asset Management
Operations
Finance
Property Manager
Facilities Manager
Real Estate Agent
Tenant Relations Coordinator
Legal Administrator
Corporate Housing Manager
Lease Administrator
Property Administrator
Real Estate Lawyer
Tenancy Officer
Housing Manager
Asset Manager
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