Individual Release Form Template for Malaysia

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Key Requirements PROMPT example:

Individual Release Form

"I need an Individual Release Form for our upcoming marketing campaign in Malaysia where we'll be photographing customers at our retail stores throughout March 2025, with rights to use their images across our social media platforms and print advertisements for two years."

Document background

The Individual Release Form serves as a critical legal instrument in Malaysia for organizations requiring formal permission to use an individual's personal attributes, including their image, voice, or testimonial. This document is essential for compliance with Malaysian personal data protection laws, particularly the Personal Data Protection Act 2010, and provides necessary legal protection for both the releasor and releasee. It's commonly used in media production, marketing campaigns, educational materials, and corporate communications where individual representations are featured. The form typically includes detailed specifications about usage rights, territorial scope, duration, and any compensation arrangements, while ensuring alignment with Malaysian contract law principles and privacy regulations.

Suggested Sections

1. Parties: Identifies the individual granting the release (Releasor) and the party receiving the rights (Releasee), including full legal names and contact information

2. Background: Brief context explaining the purpose of the release and the relationship between the parties

3. Definitions: Defines key terms used in the document such as 'Content', 'Materials', 'Usage Rights', etc.

4. Grant of Rights: Core section detailing the specific rights being granted, including usage, reproduction, and distribution rights

5. Scope of Use: Defines how, where, and for how long the granted rights may be exercised

6. Consideration: Specifies any payment or other consideration provided in exchange for the rights

7. Representations and Warranties: Releasor's confirmation of their right to grant the release and other standard warranties

8. Waiver: Explicit waiver of rights to review/approve materials and claims related to their use

9. Governing Law: Specifies Malaysian law as governing law and jurisdiction

Optional Sections

1. Moral Rights Waiver: Additional section for creative works where moral rights need to be specifically addressed

2. Privacy Consent: Detailed section about personal data collection and use when the release involves significant personal information

3. Territorial Restrictions: When the release needs to specify or limit geographical areas where the rights can be exercised

4. Term and Termination: When the release is not perpetual or includes specific termination rights

5. Digital/Social Media Rights: Specific provisions for digital and social media usage when relevant

6. Minor Release: Additional provisions when the subject is under 18, requiring parent/guardian consent

Suggested Schedules

1. Schedule A - Description of Materials: Detailed description of the specific content, photographs, recordings, or materials covered by the release

2. Schedule B - Permitted Uses: Comprehensive list of specific permitted uses and any restrictions

3. Schedule C - Compensation Details: If applicable, detailed breakdown of any compensation or payment terms

4. Appendix 1 - Consent Form for Minors: Standard form for parent/guardian consent when the subject is under 18

5. Appendix 2 - Special Conditions: Any special conditions or specific restrictions applicable to the release

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Content
Identity Card
Image
Likeness
Materials
Media
Personal Attributes
Personal Data
Productions
Project
Recordings
Releasee
Releasor
Rights
Territory
Usage Period
Work Product

Clauses

Relevant Industries

Media and Entertainment

Advertising and Marketing

Photography and Visual Arts

Film and Television

Education and Training

Healthcare

Events and Hospitality

Public Relations

Digital Content Creation

Corporate Communications

Research and Development

Relevant Teams

Legal

Marketing

Communications

Human Resources

Creative Services

Production

Public Relations

Social Media

Content Creation

Brand Management

Relevant Roles

Marketing Manager

Content Producer

Photographer

Videographer

Legal Counsel

Communications Director

Event Coordinator

HR Manager

Social Media Manager

Public Relations Manager

Brand Manager

Creative Director

Production Manager

Talent Acquisition Specialist

Research Coordinator

Find the exact document you need

Photo Release Authorization Form

A Malaysian law-compliant authorization form granting permission for the use and distribution of photographs of an individual subject.

How a Sales & Marketing Lead uses Genie AI to reduce contract drafting time by 95%

Let's create your Individual Release Form

Authors

Alex Denne

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