Logo Release Form Template for Malaysia

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Key Requirements PROMPT example:

Logo Release Form

"I need a Logo Release Form for my tech startup to grant usage rights to our marketing agency for our new company logo, allowing them to use it across all digital and print marketing materials from January 2025, with strict brand guidelines and quality control provisions."

Document background

The Logo Release Form serves as a crucial legal instrument in Malaysian business transactions where logo usage rights need to be formally transferred or licensed. This document becomes necessary when organizations or individuals need to grant permission for their logo to be used by other parties, whether for commercial, promotional, or other specified purposes. The agreement, governed by Malaysian law, particularly the Copyright Act 1987 and Trade Marks Act 2019, ensures proper documentation of the rights granted, usage terms, and protections for both parties. It includes essential elements such as logo specifications, permitted uses, quality control measures, and territorial limitations, making it vital for brand management and intellectual property protection.

Suggested Sections

1. Parties: Identifies the logo owner/creator and the recipient/licensee, including full legal names and addresses

2. Background: Brief context about the logo creation, ownership, and purpose of the release

3. Definitions: Defines key terms used in the agreement, including 'Logo', 'Licensed Uses', 'Territory', and 'Term'

4. Logo Description: Detailed description of the logo including its components, colors, dimensions, and variations

5. Grant of Rights: Specifies the rights being transferred or licensed, including scope of use and any restrictions

6. Terms of Use: Outlines specific conditions and limitations for logo usage

7. Warranty and Representation: Creator's warranty of original ownership and right to grant the release

8. Indemnification: Provisions for liability protection and responsibility for unauthorized use

9. Governing Law: Specifies that Malaysian law governs the agreement

10. Execution: Signature block and date of agreement

Optional Sections

1. Quality Control: Specifies quality standards and approval processes for logo usage, recommended for brand-sensitive situations

2. Term and Termination: Include when the release is time-limited or conditions for termination need to be specified

3. Territory Restrictions: Define geographical limitations on logo usage, important for international businesses

4. Consideration: Include when there is a payment or other value exchange for the logo release

5. Modification Rights: Specifies whether and how the logo may be modified, important for flexible brand usage

6. Assignment Rights: Include when transfer of rights to third parties needs to be addressed

7. Dispute Resolution: Add detailed dispute resolution procedures for high-value or complex relationships

Suggested Schedules

1. Schedule A - Logo Artwork: Visual representation of the logo in all approved formats and variations

2. Schedule B - Brand Guidelines: Detailed specifications for logo usage including size, placement, and color specifications

3. Schedule C - Approved Uses: List of specifically approved use cases and applications for the logo

4. Schedule D - Fee Schedule: If applicable, details of any payments or royalties for logo usage

5. Appendix 1 - Technical Specifications: Technical details including file formats, resolution requirements, and technical parameters

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Creative and Design

Advertising and Marketing

Corporate Services

Retail and Consumer Goods

Education

Non-Profit

Technology and Software

Entertainment and Media

Professional Services

Fashion and Apparel

Sports and Recreation

Healthcare

Financial Services

Relevant Teams

Legal

Marketing

Brand Management

Creative Services

Corporate Communications

Intellectual Property

Design

Business Development

Corporate Identity

Licensing

Relevant Roles

Brand Manager

Marketing Director

Legal Counsel

Graphic Designer

Creative Director

Intellectual Property Lawyer

Communications Manager

Business Development Manager

Corporate Identity Manager

Licensing Manager

Design Project Manager

Chief Marketing Officer

Brand Identity Specialist

Trademark Administrator

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