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Employee Notice Of Discipline Form

Employee Notice Of Discipline Form Template for Malaysia

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Key Requirements PROMPT example:

Employee Notice Of Discipline Form

"I need an Employee Notice of Discipline Form for a manufacturing worker who has repeatedly violated our workplace safety protocols by not wearing required PPE equipment, with this being their second warning in three months."

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Document background
The Employee Notice Of Discipline Form is a crucial document in Malaysian workplace management, designed to ensure fair and transparent disciplinary procedures while maintaining compliance with Malaysian employment legislation. This document is utilized when formal disciplinary action needs to be taken against an employee for violations of company policy, misconduct, or performance issues. It serves multiple purposes: documenting the specific incident or behavior requiring disciplinary action, outlining the corrective measures expected, and maintaining a formal record for HR purposes. The form must align with the Employment Act 1955 and related Malaysian regulations, providing clear documentation that can be referenced in case of future disputes or legal proceedings.
Suggested Sections

1. Employee Information: Essential details including employee name, ID, position, department, and length of service

2. Incident Details: Specific description of the misconduct or violation, including date, time, and location

3. Company Policy Reference: Citation of specific company policies or rules that were violated

4. Disciplinary Action: Details of the disciplinary measure being imposed

5. Previous Warnings: Record of any previous warnings or disciplinary actions

6. Corrective Actions Required: Specific steps the employee must take to rectify the situation

7. Consequences of Further Violations: Clear statement of potential consequences if similar violations occur

8. Acknowledgment and Signatures: Space for signatures of the employee, supervisor, and HR representative

Optional Sections

1. Appeal Rights: Information about the employee's right to appeal the disciplinary action, included for serious disciplinary measures

2. Performance Improvement Plan: Detailed plan for improvement, included when specific performance issues need addressing

3. Union Representative Section: Space for union representative details and signature, included if employee is unionized

4. Witness Statement Section: Space for witness information and statements, included when witnesses are relevant to the incident

Suggested Schedules

1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action (e.g., CCTV footage, email records, attendance records)

2. Previous Warning Records: Copies of any previous warning letters or disciplinary notices

3. Relevant Company Policies: Excerpts from employee handbook or company policies relevant to the violation

4. Investigation Report: Detailed report of any investigation conducted regarding the incident

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Services

Technology

Finance and Banking

Retail

Healthcare

Education

Construction

Hospitality

Telecommunications

Transportation

Energy

Agriculture

Mining

Relevant Teams

Human Resources

Legal

Operations

Management

Compliance

Employee Relations

Administration

Relevant Roles

Human Resources Manager

HR Director

Department Manager

Supervisor

Line Manager

HR Business Partner

HR Administrator

Compliance Officer

Employee Relations Manager

Operations Manager

General Manager

Chief Human Resources Officer

HR Coordinator

Legal Counsel

Industries
Employment Act 1955: Main legislation governing employment relationships in Malaysia, including provisions for disciplinary actions, procedural fairness, and employee rights
Industrial Relations Act 1967: Regulates employer-employee relationships, provides framework for dispute resolution, and ensures fair treatment in disciplinary matters
Federal Constitution of Malaysia: Fundamental law providing basic rights including right to livelihood and fair treatment in employment
Employment (Misconduct) Regulations: Specific regulations outlining procedures for handling employee misconduct and implementing disciplinary actions
Personal Data Protection Act 2010: Governs the collection, storage, and handling of personal data, including employee disciplinary records
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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