Employee Notice Of Discipline Template for Malaysia

The Employee Notice Of Discipline is a crucial document in Malaysian employment relations, used when formal disciplinary action needs to be taken against an employee for misconduct, poor performance, or violation of company policies. It must comply with Malaysian employment law, particularly the Employment Act 1955 and Industrial Relations Act 1967, ensuring due process and natural justice principles are followed. The document serves multiple purposes: it formally notifies the employee of the specific issues or violations, documents the disciplinary action being taken, provides evidence and findings from any investigation, outlines expected corrections or improvements, and informs the employee of their rights to respond or appeal. This notice forms part of the employee's permanent record and may be crucial in the event of future escalation or legal proceedings. It should be used as part of a fair and transparent disciplinary process, following company policies and Malaysian legal requirements.

1. Header Information: Company letterhead, date, reference number, and document title

2. Employee Details: Full name, employee ID, position, department, and length of service

3. Nature of Misconduct: Clear description of the disciplinary issue or violation, including date, time, and location of incident

4. Specific Company Policies Violated: Reference to specific company policies, rules, or regulations that were breached

5. Evidence and Findings: Summary of investigation findings and evidence supporting the disciplinary action

6. Disciplinary Action: Clear statement of the disciplinary measure being taken

7. Expected Correction: Clear statement of expected behavior and improvements required

8. Right to Response: Information about the employee's right to respond and appeal process

9. Consequences: Statement of potential consequences if behavior continues or improvements are not made

10. Signature Block: Space for signatures of issuing authority and employee acknowledgment