Company Outing Waiver Template for Malaysia

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Key Requirements PROMPT example:

Company Outing Waiver

"I need a Company Outing Waiver for a corporate team-building event involving rock climbing and hiking activities planned for March 2025, which needs to include specific provisions for equipment usage and mandatory safety briefings."

Document background

The Company Outing Waiver is essential for Malaysian businesses organizing recreational activities or events for their employees. This document becomes necessary when companies plan activities that may carry inherent risks or require participants to acknowledge and accept certain terms and conditions. It serves multiple purposes: protecting the company's interests, ensuring participants understand activity risks, and establishing clear protocols for emergency situations. The document must comply with Malaysian legislation, including the Contracts Act 1950 and relevant employment laws. It typically includes detailed activity descriptions, risk acknowledgments, liability waivers, and medical authorizations. This waiver is particularly important for activities outside normal work duties and should be customized based on the specific nature of the planned event.

Suggested Sections

1. Parties: Identification of the company and the participating employee

2. Background: Brief context about the company outing and purpose of the waiver

3. Definitions: Key terms used in the waiver including 'Activity', 'Company', 'Participant', 'Waiver Period'

4. Activity Description: Detailed description of the company outing activities covered by the waiver

5. Acknowledgment of Risks: Statement of potential risks associated with the activities that the participant acknowledges

6. Assumption of Risk: Participant's explicit agreement to assume all risks related to participation

7. Waiver and Release: Core waiver language releasing the company from liability

8. Medical Authorization: Authorization for emergency medical treatment if needed

9. Governing Law: Specification that Malaysian law governs the waiver

10. Execution: Signature block and date for both parties

Optional Sections

1. Photography Release: Optional section for consent to use photographs/videos from the event - include when media coverage is planned

2. Medical Conditions Declaration: Optional section for participants to declare relevant medical conditions - include for high-risk activities

3. Equipment Usage: Optional section regarding proper use of equipment - include when specific equipment is involved

4. Transportation Arrangements: Optional section covering transportation liability - include when company arranges transport

5. Insurance Coverage: Optional section detailing any insurance coverage - include when specific insurance is provided

Suggested Schedules

1. Schedule A - Activity Details: Detailed description of the specific outing, including date, location, and itinerary

2. Schedule B - Safety Guidelines: Specific safety rules and procedures for the planned activities

3. Appendix 1 - Emergency Contact Form: Form for participant's emergency contact information

4. Appendix 2 - Medical Information Form: Optional form for relevant medical information when required for high-risk activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Risk Acknowledgment
Liability Waiver
Health and Safety
Emergency Medical Authorization
Personal Data Protection
Conduct Requirements
Photography Consent
Insurance Coverage
Force Majeure
Governing Law
Severability
Entire Agreement
Medical Disclosure
Equipment Usage
Transportation
Indemnification
Voluntary Participation
Activity Rules Compliance

Relevant Industries

Technology

Financial Services

Manufacturing

Professional Services

Retail

Healthcare

Education

Telecommunications

Construction

Hospitality

Media & Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Corporate Events

Operations

Administration

Employee Relations

Health & Safety

Relevant Roles

Human Resources Manager

Legal Counsel

Risk Manager

Employee Relations Manager

Corporate Events Coordinator

Compliance Officer

Operations Manager

Department Head

Chief Executive Officer

Administrative Manager

Employee Experience Manager

Workplace Safety Officer

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Authors

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