Commercial Invoice And Tax Invoice Template for Malaysia

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Key Requirements PROMPT example:

Commercial Invoice And Tax Invoice

"I need a Commercial Invoice and Tax Invoice template for my technology consulting company based in Kuala Lumpur, which will be used for billing international clients for software development services starting January 2025, with specific sections for currency conversion and digital service tax compliance."

Document background
The Commercial Invoice And Tax Invoice is a fundamental business document required for all taxable transactions in Malaysia. It serves dual purposes: as a commercial document evidencing the sale of goods or services, and as an official tax document complying with Malaysian SST requirements. The document is mandatory for businesses registered under Malaysian tax legislation and must be issued for transactions exceeding specified thresholds. It contains crucial information including seller's and buyer's details, tax registration numbers, detailed description of goods or services, tax calculations, and payment terms. This document type is essential for businesses to maintain compliance with Malaysian tax authorities, facilitate business transactions, and maintain proper financial records. It's particularly important for audit trails, tax reporting, and establishing the legitimacy of business transactions under Malaysian law.
Suggested Sections

1. Invoice Header: Company letterhead, invoice number, date of issue, and type of invoice (Tax/Commercial)

2. Seller Information: Full registered business name, SST registration number, business address, contact details

3. Buyer Information: Customer's registered name, business registration number, complete billing address

4. Supply Details: Date of supply, description of goods/services, quantity, unit price, discounts if any

5. Tax Calculations: SST amount, rate applied, taxable amount, tax-exclusive amounts

6. Total Amount: Subtotal, tax amount, total amount payable in words and figures

7. Payment Information: Payment terms, due date, bank account details, payment methods accepted

8. Authentication: Authorized signature, company stamp if required, certification of invoice authenticity

Optional Sections

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract

2. Delivery Details: Add when shipping information is relevant, including delivery address and terms

3. Currency Exchange: Required for international transactions showing exchange rates and equivalent amounts

4. Special SST Treatment: Include for zero-rated or exempt supplies, showing relevant SST codes and justifications

5. Credit Terms: Add detailed credit terms when offering delayed payment options

6. Customs Information: Include for international transactions requiring customs declaration

Suggested Schedules

1. Item Details Schedule: Detailed breakdown of items with SKU numbers, descriptions, and individual prices when there are numerous items

2. Tax Calculation Schedule: Detailed calculation of tax for multiple tax rates or special tax treatments

3. Delivery Schedule: Details of multiple delivery locations or scheduled delivery dates for different items

4. Price Adjustment Schedule: Schedule showing any price adjustments, discounts, or special pricing arrangements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Retail

Manufacturing

Wholesale Trade

E-commerce

Professional Services

Construction

Information Technology

Healthcare

Automotive

Food and Beverage

Agriculture

Transportation and Logistics

Education

Real Estate

Energy

Relevant Teams

Finance

Accounting

Tax

Sales

Accounts Receivable

Treasury

Compliance

Credit Control

Business Operations

Commercial Operations

Relevant Roles

Accounts Receivable Manager

Finance Director

Tax Manager

Billing Coordinator

Accounts Officer

Financial Controller

Sales Manager

Business Development Executive

Compliance Officer

Treasury Manager

Credit Control Manager

Chief Financial Officer

Accounting Manager

Tax Accountant

Bookkeeper

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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