Intra Group Data Sharing Agreement Template for India

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Key Requirements PROMPT example:

Intra Group Data Sharing Agreement

"I need an Intra Group Data Sharing Agreement for my Indian technology company's expansion in March 2025, covering data sharing between our main office in Bangalore and five new subsidiary companies across different Indian states, with particular focus on software development data and employee information."

Document background
The Intra Group Data Sharing Agreement is essential for corporate groups operating in India who need to share data between their various entities while maintaining compliance with Indian data protection regulations. This document becomes necessary when multiple group entities need to exchange, process, or access shared data resources, particularly when handling personal, sensitive, or confidential information. It addresses key requirements under Indian law, including the Information Technology Act, 2000, the Digital Personal Data Protection Act, 2023, and various sector-specific regulations. The agreement sets out clear protocols for data sharing, security measures, and compliance responsibilities, while also considering any cross-border transfer requirements if international group entities are involved. This document is particularly crucial in the current regulatory environment where data protection and privacy compliance have become paramount considerations for corporate operations.
Suggested Sections

1. Parties: Identification of the group entities participating in the data sharing arrangement

2. Background: Context of the agreement, relationship between group entities, and purpose of data sharing

3. Definitions: Detailed definitions of terms used throughout the agreement, including technical terms and data categories

4. Scope and Purpose: Specific scope of data sharing activities and permitted purposes for data processing

5. Data Protection Obligations: Core obligations regarding data protection, including compliance with Indian data protection laws

6. Security Measures: Required technical and organizational security measures for data protection

7. Rights and Responsibilities: Detailed rights and responsibilities of each party in relation to shared data

8. Data Transfer Mechanisms: Procedures and requirements for transferring data between group entities

9. Confidentiality: Confidentiality obligations regarding shared data and business information

10. Audit and Compliance: Audit rights and compliance monitoring requirements

11. Breach Notification: Procedures for handling and reporting data breaches

12. Liability and Indemnification: Allocation of liability and indemnification obligations

13. Term and Termination: Duration of agreement and termination provisions

14. General Provisions: Standard boilerplate clauses including governing law, jurisdiction, and notices

Optional Sections

1. Cross-Border Data Transfers: Required when data sharing involves transfer of data outside India

2. Sector-Specific Compliance: Required when sharing data in regulated sectors (e.g., financial services, healthcare)

3. Data Localization Requirements: Required when dealing with data subject to Indian data localization rules

4. Sub-processing: Required when any party may engage sub-processors for data processing

5. Intellectual Property Rights: Required when shared data includes or may generate intellectual property

6. Cost Allocation: Required when there are significant costs associated with data sharing activities

7. Business Continuity: Required for critical data sharing operations requiring disaster recovery planning

Suggested Schedules

1. Schedule 1 - Data Categories and Purposes: Detailed list of data categories being shared and their specific purposes

2. Schedule 2 - Technical and Security Requirements: Detailed technical specifications and security measures

3. Schedule 3 - Transfer Mechanisms: Specific procedures and protocols for data transfers

4. Schedule 4 - Contact Details and Escalation Matrix: Key contacts and escalation procedures for each party

5. Schedule 5 - Processing Activities Register: Detailed log of processing activities and purposes

6. Appendix A - Data Protection Impact Assessment: Assessment of data protection risks and mitigation measures

7. Appendix B - Security Incident Response Plan: Detailed procedures for handling security incidents and breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Information Technology

Healthcare

Manufacturing

Retail

Telecommunications

Professional Services

Insurance

Pharmaceuticals

Banking

E-commerce

Education

Energy and Utilities

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Data Protection

Risk Management

Corporate Governance

Privacy

Regulatory Affairs

Internal Audit

Data Governance

Relevant Roles

Chief Legal Officer

Data Protection Officer

Chief Information Security Officer

Chief Privacy Officer

Chief Compliance Officer

Legal Counsel

IT Director

Information Security Manager

Compliance Manager

Risk Manager

Data Governance Manager

Privacy Manager

Corporate Secretary

Group General Counsel

IT Security Architect

Data Protection Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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