Disciplinary Warning Form Template for India

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Key Requirements PROMPT example:

Disciplinary Warning Form

"I need a Disciplinary Warning Form for a manufacturing sector employee who has repeatedly violated safety protocols and failed to wear required PPE equipment, with this being their second warning in 2025; the document should emphasize the severe nature of safety violations and potential consequences."

Document background
The Disciplinary Warning Form is a crucial human resource management tool used in Indian workplaces to formally document employee misconduct, performance issues, or policy violations. This document is essential for maintaining workplace discipline and ensuring compliance with Indian labor laws, particularly the Industrial Employment (Standing Orders) Act, 1946, and various state-specific regulations. The form should be used when verbal warnings have proved ineffective or when the severity of the incident warrants immediate written documentation. It serves multiple purposes: documenting the specific nature of the violation, communicating expected corrections, establishing a timeline for improvement, and creating an official record that may be necessary for future reference or legal proceedings. The document must be drafted carefully to ensure adherence to principles of natural justice and proper documentation requirements under Indian law.
Suggested Sections

1. Employee Information: Full name, employee ID, position, department, and reporting manager details

2. Date and Location: Date of warning issuance and location/department where the incident occurred

3. Incident Details: Specific description of the misconduct or performance issue, including dates and circumstances

4. Policy Violation Reference: Citation of specific company policies, rules, or regulations that were violated

5. Previous Warnings: Reference to any previous warnings or disciplinary actions, if applicable

6. Required Corrective Action: Clear outline of expected behavioral or performance improvements

7. Consequences: Statement of potential consequences if behavior/performance doesn't improve

8. Timeline for Improvement: Specific timeframe within which improvement is expected

9. Acknowledgment: Signature sections for employee, supervisor, and HR representative

Optional Sections

1. Performance Improvement Plan Reference: Include when the warning is accompanied by a formal PIP

2. Union Representative Section: Required when employee is under union representation

3. Training Requirements: Include when specific training or coaching is mandated as part of corrective action

4. Appeal Rights: Details of grievance procedures when company policy allows formal appeals

5. Witness Statement Section: Include when the incident was witnessed by others and their statements are relevant

Suggested Schedules

1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action (emails, reports, etc.)

2. Previous Warning Records: Copies of any previous warnings referenced in the main form

3. Relevant Company Policies: Excerpts of specific company policies that were violated

4. Performance Data: Supporting performance metrics or records when warning is performance-related

5. Witness Statements: Written statements from witnesses if applicable to the incident

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Information Technology

Banking and Financial Services

Retail

Healthcare

Education

Hospitality

Construction

Telecommunications

Professional Services

Transportation and Logistics

Public Sector

Energy and Utilities

Media and Entertainment

Automotive

Relevant Teams

Human Resources

Legal

Compliance

Operations

Administration

Employee Relations

Industrial Relations

Management

Relevant Roles

Human Resources Manager

Department Manager

Line Supervisor

HR Business Partner

Employee Relations Manager

Legal Counsel

Compliance Officer

Operations Manager

Plant Manager

Store Manager

Branch Manager

Team Leader

Project Manager

Department Head

Chief Human Resources Officer

HR Director

Regional Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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