Cleaning Contractor Agreement Template for India

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Key Requirements PROMPT example:

Cleaning Contractor Agreement

"I need a Cleaning Contractor Agreement for my 50,000 sq ft IT office complex in Bangalore, India, with particular emphasis on data center cleaning protocols and 24/7 service coverage, starting from March 2025."

Document background

The Cleaning Contractor Agreement is essential for businesses operating in India that need to formalize their relationship with professional cleaning service providers. This document is particularly relevant in the post-pandemic context where enhanced cleaning protocols have become crucial for business operations. The agreement ensures compliance with Indian contract law, labor regulations, and state-specific requirements while protecting both parties' interests. It typically includes detailed service specifications, performance standards, staff requirements, and safety protocols. The document is designed to address various cleaning service scenarios, from regular office maintenance to specialized industrial cleaning, and can be customized based on the specific needs of the facility and service scope. This agreement is crucial for establishing clear expectations, maintaining service quality, and ensuring legal compliance in the Indian business environment.

Suggested Sections

1. Parties: Identifies and provides details of the service provider (cleaning contractor) and the client

2. Background: Explains the context and purpose of the agreement, including the client's need for cleaning services

3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty

4. Scope of Services: Detailed description of cleaning services to be provided, including locations, frequency, and standards

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination

6. Contractor Obligations: Key responsibilities including staff management, equipment, supplies, and compliance with laws

7. Client Obligations: Client's responsibilities including access, facilities, utilities, and cooperation requirements

8. Payment Terms: Fee structure, payment schedule, invoicing process, and related financial terms

9. Staff and Labor Compliance: Requirements for staff hiring, training, and compliance with labor laws

10. Health and Safety: Safety protocols, PPE requirements, and accident reporting procedures

11. Insurance and Liability: Insurance requirements, indemnification, and limitation of liability provisions

12. Confidentiality: Protection of confidential information and data privacy requirements

13. Dispute Resolution: Process for handling disputes, including mediation and arbitration procedures

14. General Provisions: Standard legal clauses including notices, amendments, and governing law

Optional Sections

1. Environmental Compliance: Specific section for projects requiring eco-friendly cleaning methods or special waste management

2. Performance Metrics: Detailed KPIs and service level agreements for contracts requiring specific performance measurement

3. Equipment and Materials: Detailed section when specific equipment or cleaning products are mandated

4. Security Requirements: For cleaning services in sensitive locations requiring special security clearances or protocols

5. Subcontracting: When subcontracting of certain services is permitted, outlining terms and conditions

6. Force Majeure: Detailed provisions for handling service disruptions due to extraordinary events

7. Training Requirements: Specific training protocols for specialized cleaning environments like healthcare facilities

Suggested Schedules

1. Schedule A - Service Specifications: Detailed cleaning schedules, areas, and specific requirements for each location

2. Schedule B - Price Schedule: Detailed breakdown of costs, rates, and any variable pricing elements

3. Schedule C - Performance Standards: Specific cleaning standards, quality metrics, and inspection criteria

4. Schedule D - Equipment and Materials List: List of approved cleaning equipment and materials to be used

5. Schedule E - Staff Requirements: Staffing levels, qualifications, and training requirements

6. Schedule F - Health and Safety Procedures: Detailed safety protocols and emergency procedures

7. Appendix 1 - Reporting Templates: Standard forms for service reports, incident reports, and performance evaluations

8. Appendix 2 - Site Rules: Specific rules and regulations for each cleaning location

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Hospitality

Industrial Manufacturing

Information Technology

Banking and Financial Services

Government and Public Sector

Transportation and Logistics

Relevant Teams

Legal

Operations

Facilities Management

Procurement

Administration

Risk and Compliance

Human Resources

Property Management

Building Services

Workplace Services

Relevant Roles

Facility Manager

Operations Manager

Procurement Manager

Legal Counsel

Compliance Officer

Property Manager

Office Manager

Administrative Manager

Health and Safety Officer

Contract Manager

Building Services Manager

Maintenance Supervisor

General Manager

HR Manager

Risk Manager

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