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Refusal Letter For Job Application
"I need a Refusal Letter For Job Application template that's empathetic but professional, specifically for a senior software developer position we interviewed in January 2025, including a section about keeping their CV on file for future opportunities."
1. Header and Date: Company letterhead, recipient's address, and current date
2. Salutation and Opening: Professional greeting and acknowledgment of the application
3. Decision Statement: Clear but tactful communication of the negative decision
4. Brief Explanation: General, non-discriminatory reason for the decision
5. Expression of Appreciation: Thank the candidate for their time and interest
6. Professional Closing: Formal sign-off with sender's name and position
1. Future Opportunities: Include when the candidate shows potential and you want to keep them in your talent pool for future positions
2. Detailed Feedback: When company policy allows and the candidate specifically requested feedback, include constructive comments about their application or interview
3. Alternative Positions: When there are other suitable open positions that the candidate might be interested in
4. Interview Performance Summary: If the candidate reached the interview stage, include a brief, constructive summary of their performance
5. Data Retention Notice: Information about how long the company will retain the candidate's data, particularly important under GDPR
1. Feedback Form: Optional detailed feedback form if the company provides structured feedback to candidates
2. List of Alternative Positions: If referring to other open positions, attach a list with brief descriptions and application instructions
3. Candidate Privacy Notice: Detailed information about how the candidate's personal data will be processed and stored
Authors
Company
Application
Candidate
Selection Process
Interview Process
Hiring Manager
Recruitment Period
Required Qualifications
Essential Criteria
Role Requirements
Personal Data
Retention Period
Future Opportunities
Alternative Positions
Application Materials
Feedback Period
Assessment Process
Technology
Healthcare
Financial Services
Manufacturing
Retail
Education
Professional Services
Construction
Hospitality
Public Sector
Non-Profit
Media and Entertainment
Telecommunications
Transportation and Logistics
Energy and Utilities
Human Resources
Recruitment
People Operations
Talent Acquisition
Legal
Compliance
Employee Relations
Personnel Management
HR Manager
Recruitment Specialist
Hiring Manager
HR Director
Talent Acquisition Manager
HR Business Partner
HR Administrator
HR Coordinator
Recruitment Coordinator
People Operations Manager
Human Resources Officer
Talent Management Specialist
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