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Property Management Lease Agreement

Property Management Lease Agreement Template for Ireland

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Key Requirements PROMPT example:

Property Management Lease Agreement

"Need a Property Management Lease Agreement for a newly built 50-unit residential apartment complex in Dublin, with specific provisions for gym and pool maintenance, starting from March 2025, ensuring compliance with Multi-Unit Developments Act."

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Document background
The Property Management Lease Agreement is a crucial document used in the Irish property sector when property owners wish to delegate the management and maintenance of their property to a professional management company. This agreement type is particularly relevant for multi-unit developments, commercial properties, and residential complexes in Ireland where comprehensive property management services are required. The document addresses key aspects regulated by Irish legislation, including the Multi-Unit Developments Act 2011 and the Property Services (Regulation) Act 2011, establishing clear parameters for service delivery, financial management, maintenance responsibilities, and regulatory compliance. It provides essential protection for both property owners and management companies by clearly defining roles, responsibilities, and service standards while ensuring compliance with Irish property law and regulations.
Suggested Sections

1. Parties: Identification of the property owner(s) and the property management company, including full legal names, addresses, and company registration details

2. Background: Context of the agreement, including property details and purpose of the management arrangement

3. Definitions: Detailed definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms

5. Property Manager's Duties and Responsibilities: Comprehensive list of services to be provided, including maintenance, repairs, financial management, and tenant relations

6. Owner's Obligations: Property owner's responsibilities, including financial obligations and cooperation requirements

7. Fees and Payment Terms: Management fees, payment schedule, additional charges, and payment methods

8. Insurance and Liability: Insurance requirements, indemnification provisions, and limitation of liability

9. Maintenance and Repairs: Procedures for routine maintenance and emergency repairs, including approval thresholds

10. Financial Management: Handling of property income and expenses, reporting requirements, and account management

11. Compliance and Regulations: Obligations to comply with relevant laws, regulations, and health and safety requirements

12. Termination: Grounds for termination, notice periods, and post-termination obligations

13. Dispute Resolution: Procedures for handling disputes between parties

14. General Provisions: Standard legal provisions including notices, amendments, governing law, and entire agreement clause

Optional Sections

1. Multi-Unit Development Provisions: Additional provisions specific to apartment complexes or multi-unit developments

2. Special Facilities Management: Provisions for managing specific facilities like gyms, pools, or communal areas

3. Staff Employment: Terms regarding on-site staff employment and management

4. Environmental Management: Specific provisions for environmental compliance and green initiatives

5. Technology and Systems: Requirements for property management software, access control systems, or other technology

6. Marketing and Letting Services: Additional services for marketing and managing tenant acquisition

7. Development and Refurbishment: Provisions for managing property improvements or major works

8. Emergency Response Procedures: Detailed procedures for handling various types of emergencies

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the property, including address, boundaries, and included facilities

2. Schedule 2 - Services Specification: Detailed breakdown of all management services to be provided

3. Schedule 3 - Fee Structure: Comprehensive breakdown of all fees, charges, and payment terms

4. Schedule 4 - Key Performance Indicators: Performance metrics and service level agreements

5. Schedule 5 - Maintenance Schedule: Planned maintenance program and frequency of regular maintenance tasks

6. Schedule 6 - Insurance Requirements: Detailed insurance specifications and minimum coverage requirements

7. Schedule 7 - Reporting Templates: Standard formats for financial and operational reports

8. Appendix A - Property Plans: Floor plans, site plans, and relevant property drawings

9. Appendix B - Inventory: Inventory of any equipment, furniture, or assets included in the management scope

10. Appendix C - Contact Information: Emergency contacts, key stakeholders, and service providers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Appointed Date
Approved Budget
Building
Common Areas
Company
Confidential Information
Contract Year
Effective Date
Emergency
Fees
Force Majeure
Gross Floor Area
Insurance Requirements
Key Performance Indicators
Lease
Management Services
Manager
Operating Expenses
Owner
Permitted Use
Premises
Property
Quarterly Report
Rent
Service Charge
Service Providers
Services
Sinking Fund
Term
Termination Date
Unit
Working Day
Works
Management Company
Multi-Unit Development
Maintenance Schedule
Property Services
Residential Units
Commercial Units
Service Level Agreement
Building Systems
Operating Standards
Reporting Period
Reserve Fund
Standard of Care
Utilities
Voting Rights
Health and Safety Requirements
Applicable Laws
Clauses
Appointment
Term and Renewal
Management Services
Scope of Authority
Fees and Payments
Service Standards
Maintenance and Repairs
Financial Management
Insurance
Indemnification
Liability
Health and Safety
Compliance
Reporting Requirements
Records and Audits
Confidentiality
Data Protection
Force Majeure
Termination
Post-Termination Obligations
Assignment and Delegation
Subcontracting
Notices
Dispute Resolution
Governing Law
Entire Agreement
Severability
Amendments
Emergency Procedures
Staff and Employment
Property Access
Environmental Compliance
Budget and Expenditure
Service Charges
Sinking Fund
Performance Standards
Quality Assurance
Complaints Handling
Risk Management
Warranties and Representations
Relevant Industries

Real Estate

Property Management

Residential Property

Commercial Property

Multi-unit Developments

Facility Management

Property Services

Property Investment

Real Estate Development

Building Management

Relevant Teams

Legal

Property Management

Operations

Facilities Management

Asset Management

Compliance

Finance

Maintenance

Client Services

Real Estate

Risk Management

Administration

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Asset Manager

Building Manager

Property Services Director

Operations Manager

Maintenance Manager

Property Administrator

Legal Counsel

Real Estate Attorney

Compliance Officer

Finance Manager

Property Owner

Portfolio Manager

Resident Manager

Industries
Residential Tenancies Act 2004 (as amended): Primary legislation governing residential tenancies in Ireland, covering rights and obligations of landlords and tenants, lease terms, dispute resolution, and rent regulations
Housing (Standards for Rented Houses) Regulations 2019: Sets minimum standards for rental properties including structural condition, sanitary facilities, heating, ventilation, food preparation, safety equipment
Land and Conveyancing Law Reform Act 2009: Establishes fundamental property law principles, including leasehold interests and covenants affecting property
Multi-Unit Developments Act 2011: Regulates management of multi-unit developments, apartment complexes, and property management companies
General Data Protection Regulation (GDPR) and Data Protection Act 2018: Governs the collection, processing, and storage of personal data of tenants and other relevant parties
Equal Status Acts 2000-2018: Prohibits discrimination in the provision of accommodation based on protected characteristics
Building Control Acts 1990-2014: Regulates building standards and safety requirements for residential properties
Safety, Health and Welfare at Work Act 2005: Establishes safety requirements for maintenance and repair work in residential properties
Residential Tenancies (Amendment) Act 2019: Recent updates to tenancy law including rent pressure zones and enhanced powers for the Residential Tenancies Board
Property Services (Regulation) Act 2011: Regulates property service providers, including property management agents and their obligations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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