Letting Management Agreement Template for Ireland

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Key Requirements PROMPT example:

Letting Management Agreement

"I need a Letting Management Agreement for my three-bedroom apartment in Dublin, with the management company providing full service including tenant screening, rent collection, and maintenance management, starting from March 2025."

Document background
The Letting Management Agreement is a crucial document used in the Irish property management sector when a property owner wishes to engage a professional property management company to handle their rental property operations. This agreement, governed by Irish law and regulations including the Residential Tenancies Act 2004 and Property Services (Regulation) Act 2011, establishes the framework for the professional management of residential properties. It details essential aspects such as service scope, fee structures, maintenance procedures, and regulatory compliance requirements. The document is particularly important for ensuring clear accountability and professional standards in property management services, protecting both the property owner's interests and the management company's obligations. It incorporates relevant provisions for GDPR compliance, anti-money laundering regulations, and current Irish housing standards.
Suggested Sections

1. Parties: Identification of the Property Owner/Landlord and the Letting Management Company

2. Background: Context of the agreement and brief description of the property management arrangement

3. Definitions: Key terms used throughout the agreement including Property, Services, Fees, etc.

4. Appointment and Term: Formal appointment of the management company and duration of the agreement

5. Scope of Services: Detailed description of core property management services to be provided

6. Management Company's Obligations: Key responsibilities and duties of the management company

7. Property Owner's Obligations: Responsibilities and duties of the property owner

8. Fees and Payment Terms: Management fees, additional charges, and payment schedules

9. Property Maintenance and Repairs: Procedures for handling maintenance, repairs, and spending authority limits

10. Financial Reporting: Requirements for financial reporting, accounting, and record-keeping

11. Insurance and Liability: Insurance requirements and liability limitations

12. Termination: Conditions and procedures for terminating the agreement

13. Data Protection: GDPR compliance and data handling procedures

14. Notices: Methods and addresses for formal communications

15. Governing Law: Confirmation of Irish law as governing law and jurisdiction

Optional Sections

1. Multiple Properties: Additional terms for managing multiple properties - include when the owner has more than one property under management

2. Specialized Services: Terms for additional services like renovation project management - include when offering services beyond standard letting management

3. Property Staff Management: Terms for managing on-site staff - include for larger properties with dedicated staff

4. Multi-Unit Development Terms: Special terms for properties in multi-unit developments - include for apartments or managed communities

5. Short-Term Letting Provisions: Specific terms for short-term rental management - include if property will be used for short-term lets

6. Guaranteed Rent Scheme: Terms for guaranteed rental income - include if offering rent guarantee service

7. Marketing and Advertising: Detailed marketing strategy and costs - include if specific marketing services are required

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the property/properties under management

2. Schedule 2 - Services Specification: Detailed breakdown of all management services included

3. Schedule 3 - Fee Schedule: Comprehensive list of all fees and charges

4. Schedule 4 - Maintenance Contractors: List of approved contractors and maintenance procedures

5. Schedule 5 - Reporting Templates: Standard templates for financial and property management reports

6. Schedule 6 - Key Performance Indicators: Metrics for measuring management company performance

7. Appendix A - Required Documentation: List of required property certificates and documentation

8. Appendix B - Emergency Procedures: Emergency contact details and procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Property Management

Residential Services

Professional Services

Property Investment

Asset Management

Facilities Management

Property Development

Relevant Teams

Legal

Property Management

Operations

Compliance

Real Estate

Asset Management

Facilities Management

Client Services

Contract Administration

Risk Management

Relevant Roles

Property Manager

Estate Manager

Letting Agent

Property Services Director

Operations Manager

Facilities Manager

Asset Manager

Legal Counsel

Compliance Officer

Property Portfolio Manager

Real Estate Manager

Residential Services Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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