Offer Refusal Letter Template for Ireland

The Offer Refusal Letter is a critical business document used in the Irish employment context to formally communicate the decision not to proceed with a candidate's application. This document type is essential in maintaining professional relationships and protecting the organization's reputation while ensuring compliance with Irish employment law and data protection requirements. The letter should be used following the completion of the recruitment process when a final decision has been made. It typically includes acknowledgment of the candidate's application, a clear communication of the decision, and may optionally include constructive feedback or information about future opportunities. As an Offer Refusal Letter, it must be crafted carefully to avoid any potentially discriminatory language while maintaining a professional and considerate tone throughout the communication.

1. Letterhead and Date: Company letterhead with full contact details and current date

2. Recipient Details: Candidate's full name and address

3. Reference Line: Job reference number and/or position title applied for

4. Salutation: Professional greeting using the candidate's name

5. Acknowledgment: Thank the candidate for their time and interest in the position

6. Decision Communication: Clear but diplomatic communication of the decision not to proceed with their application

7. Professional Closing: Courteous closing statement and well-wishes for future endeavors

8. Signature Block: Sender's name, title, and company name